Senior / Associate Executive

KK Women's & Children's Hospital; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare institution in Singapore is seeking an administrative support professional for the Division of Surgery. The role involves coordinating departmental administrative matters, managing operational workflows, and providing assistance to sub-specialty surgeons. Candidates should possess a Diploma in Business Administration, be proficient in MS Office, and demonstrate excellent communication and organizational skills. A team-oriented attitude and the ability to multitask are essential for success in this fast-paced environment.

Qualifications

• Diploma in Business Administration is required.
• Strong proficiency in MS Office applications is essential.
• Excellent oral and written communication skills required.

Responsibilities

• Provide administrative support in Division of Surgery.
• Coordinate and manage departments for administrative matters.
• Organize weekly Tumour Board meetings and manage daily operations.

Skills

Excellent communication skills

Interpersonal skills

Organizational skills

Team player

Ability to multitask

Education

Diploma in Business Administration

Tools

MS Office

Job description

You will be providing comprehensive administrative support in both Division of Surgery and its sub‑specialty departments, to ensure smooth running of the day‑to‑day operations.

Key Responsibilities

• Coordinating and managing Division / Departments for administrative matters.
• Designated sub‑specialty surgeons to support as personal assistant.
• Medical Officers, Residents, and Senior Residents.
• Managing monthly rosters and ensuring smooth daily operational workflow matters.
• Administer day‑to‑day clinical operations – organizing and setting up weekly Tumour Board / Morbidity & Mortality meetings, medical report requests, incoming & outgoing MO administrative matters, etc.
• Liaising with the MO in‑charge and main sub‑specialty/admin in‑charge of roster related matters.
• Planning tutorial schedule for medical students.
• Any ad‑hoc duties as assigned by the head of department.

Job Requirements

• Diploma in Business Administration.
• IT savvy and proficient in MS Office applications.
• Excellent communication (oral & written), interpersonal, organizational and people skills.
• A good team player who can also work independently in a fast‑paced environment and multitask.