Senior Administrative Assistant / Administrative Assistant

CAPITALAND RETAIL MANAGEMENT PTE LTD; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

CAPITALAND RETAIL MANAGEMENT PTE LTD is seeking an Administrative Assistant to support Operations with a focus on keeping the department organized and up-to-date. You will handle sourcing and purchasing tasks, invoice preparation, data entry, and routine reporting.

You will also coordinate with tenants and support the Marketing Communications team on goods receipts, campaigns, and website content updates for property initiatives and events.

Qualifications

• Diploma in Business Studies or equivalent.
• Good communications and interpersonal skills.
• Good command of spoken and written English.
• Knowledge of Microsoft Office applications.
• Systematic, organized and meticulous.

Responsibilities

• Provide administrative support to the Operations team to ensure the department is maintained in an effective, updated and accurate manner.
• Carry out sourcing and purchasing duties.
• Prepare invoices, data entry and submission of regularly scheduled reports.
• Coordinate paperwork relating to meter reading, carpark system, M&E services and other operational processes.
• Assist in documentation for handling renovation works and reinstatement cases.
• Assist in dealings and correspondences with tenants.
• Perform general administrative and clerical duties.
• Support Marketing Communications team with processing of goods received and documentation for marketing purchases and campaigns.
• Support website content updates for the property's initiatives, campaigns and events, coordinating with Marketing Communications to keep content current.

Skills

Communication skills

Interpersonal skills

English proficiency

Education

Diploma in Business Studies

Tools

Microsoft Office

Job description

Responsibilities:

• To provide administrative support to the Operations team to ensure that the department is maintained in an effective, updated and accurate manner
• To carry out sourcing and purchasing duties
• To prepare invoices, data key-in and submission of regularly scheduled reports
• To coordinate paperwork relating to meter reading, carpark system, M&E services and other operational processes
• To assist in the documentation for handling of renovation works and reinstatement cases
• To assist in the dealings and correspondences with tenants
• To perform general administrative and clerical duties
• To provide administrative support to the Marketing Communications team, including processing of goods received and supporting the necessary documentation and administrative requirements relating to marketing purchases, campaigns and initiatives.
• To support website content updates for the property's initiatives, campaigns and events, including coordinating information and materials with the Marketing Communications team to ensure content is kept current and accurate.

Requirements:

• Diploma in Business Studies or equivalent
• Good communications and interpersonal skills
• Good command of spoken and written English
• Knowledge of Microsoft Office application is required
• Systematic, organized and meticulous