Admin Assistant – Maintenance Services

Transglobe Interior Pte Ltd; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Transglobe Interior Pte Ltd is seeking a responsive Admin Assistant to support daily administrative and coordination tasks for maintenance services. You will handle invoices, purchasing, logistics, and document filing, working closely with customers, suppliers and internal teams.

The ideal candidate is detail-focused, fluent in English, proficient with Word and Excel, able to manage multiple tasks, and able to work independently with a proactive approach.

Qualifications

• Must have good spoken and written English.
• Proficient in Word and Excel.
• Detail-oriented with accuracy.
• Able to manage multiple tasks independently.
• Fresh graduates welcomed.

Responsibilities

• Coordinate with customers, suppliers and internal teams on daily matters.
• Prepare invoices, quotations and other administrative documents.
• Handle general administrative and documentation work.
• Assist with purchasing and sourcing of maintenance materials.
• Coordinate deliveries and logistics arrangements.
• Follow up on outstanding matters and ensure timely completion.
• Maintain proper records and filing of documents.
• Provide general administrative support as required.

Skills

English proficiency

Microsoft Office

Attention to detail

Follow-up skills

Proactive organized

Independent worker

Tools

Microsoft Office

Job description

About the role

We are looking for a responsive and organised Admin Assistant to support the daily administrative and coordination work of our maintenance services.

Key responsibilities

• Coordinate with customers, suppliers and internal teams on daily matters
• Prepare invoices, quotations and other administrative documents
• Handle general administrative and documentation work
• Assist with purchasing and sourcing of maintenance materials
• Coordinate deliveries and logistics arrangements
• Follow up on outstanding matters and ensure timely completion
• Maintain proper records and filing of documents
• Provide general administrative support as required

About you

• Good spoken and written English
• Proficient in Microsoft Office, especially Word and Excel
• Good attention to detail and accuracy
• Responsive and able to follow up on tasks promptly
• Proactive, organised and responsible
• Able to manage multiple tasks and work independently
• Experience in administration, purchasing, logistics or maintenance is an advantage
• Fresh graduates and candidates with relevant transferable skills are welcome to apply