Senio/ Associate Executive

National Healthcare Group Polyclinics; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A prominent healthcare organization in Singapore is seeking an experienced administrative support professional. The role involves providing secretarial assistance to the Directors, managing schedules, and coordinating departmental needs. Successful candidates should possess a diploma with strong English and Math skills, have at least 2 years of administrative experience, and demonstrate excellent organizational abilities. This position offers an opportunity to contribute to a dynamic clinical research environment.

Qualifications

• At least 2 years of experience in administrative work.
• Excellent organization and administrative skills are necessary.
• Ability to multi-task and manage various responsibilities.

Responsibilities

• Provide scheduling and secretarial support to the Director/Dy Director of Clinical Research Unit.
• Assist with organizing research-related events.
• Generate reports and data for research projects.

Skills

Excellent organization and administrative skills

Self-motivated and resourceful

Ability to write well

Team player with initiative

Good working knowledge of Microsoft Office applications

Ability to multi-task

Keen learning attitude

Education

Diploma with good credits in English and Mathematics

Job description

National Healthcare Group Polyclinics

Responsibilities

• Provide scheduling and secretarial support to Director/Dy Director, Clinical Research Unit (CRU), including managing calendars of CRU Director and Dy Director, process claims and payments as necessary, as well as assist with travel arrangements for Director and department on work-related trips as necessary.
• Provide administrative support to the department such as purchases, maintain and track departmental assets/equipment and loan items/software, coordinate departmental meetings and minutes writing, maintain proper filing system in the department and shared drives, maintain department's shared email accounts, intranet pages, assist with archival of documents, manage mails and courier, etc.
• Provide grant/funding administration support as necessary e.g. purchasing, checking and tracking of claims, filing.
• Assist with organizing research-related events such as Journal Clubs, Research Forums, Research Workshops, Research Competition, Visiting Experts.
• Provide secretariat support to various research initiatives e.g. NHGP Research Attachment, CRU Research Assistance applications.
• Assist with generating reports and data as necessary for research projects and KPI tracking.
• Perform any other duties as assigned by supervisor and/ or Director, CRU

Requirements

• Diploma with good credits in English and Mathematics
• Preferably with at least 2 years of experience in administrative work
• Excellent organization and administrative skills
• Self-motivated and resourceful
• Ability to write well
• Team player and has initiative and interpersonal skills
• Good working knowledge of Microsoft Office applications
• Ability to multi-task
• Possess a keen learning attitude.

We regret that only shortlisted candidates will be contacted.