Administration & HR Assistant (Team Support)

PERSOL Singapore; Singapore; On-site; SGD 36,000 - 43,000; Part time

Job summary

PERSOL Singapore is seeking a proactive Administration & HR Assistant to support our Singapore office with daily operations, HR administration, employee engagement activities, and team coordination.

The ideal candidate will own assigned tasks, work independently with minimal supervision, and contribute to smooth office processes, vendor coordination, onboarding, events, and ad hoc projects. This is a 6-month contract with potential conversion to permanent employment, salary SGD 3,500 per month.

Qualifications

• Prior experience in office administration, operations coordination, or HR support is preferred.
• Strong organisational and time-management skills.
• Attention to detail, especially with invoices and records.
• Able to work independently and proactively.
• Excellent communication and coordination with vendors and teammates.

Responsibilities

• Oversee daily office administration and operations.
• Coordinate onboarding, access registration, and HR tasks.
• Plan and execute company events and employee engagement activities.
• Support project work and cross-team coordination.

Skills

Office administration

Organization & time management

Communication

Proactive learning

Job description

Administration & HR Assistant (Team Support)

Salary: SGD 3,500 per month
Employment Type: 6-month contract, with potential conversion to permanent employment
Location: Singapore

Job Overview

We are looking for a proactive, detail-oriented, and resourceful Administration & HR Assistant to support our Singapore office's daily operations, HR administration, employee engagement activities, and team coordination.

The ideal candidate is able to take ownership of assigned tasks, and can work independently with minimal supervision. We value someone who thinks ahead, learns quickly, pays attention to detail, and follows through on tasks to ensure smooth and efficient office operations.

Key Responsibilities

1. Office Administration & Operations

• Manage daily office administration and ensure smooth office operations.
• Coordinate pantry supplies, stationery, office essentials, and replenishment.
• Process vendor invoices, submit payment requests, and maintain accurate payment records.
• Liaise with building management, contractors, cleaners, and external service providers on maintenance and operational matters.
• Coordinate company apartment cleaning, maintenance, and related arrangements when required.
• Maintain organised office records, documentation, and administrative trackers.
• Proactively identify operational issues and follow through until resolution.

2. HR Administration & Recruitment Support

• Coordinate new employee onboarding and ensure workplace readiness.
• Arrange building access registration, facial recognition enrolment, and related access requirements.
• Support recruitment activities, including interview scheduling, candidate communication, and coordination with the HR team.

3. Company Events & Employee Engagement

• Assist in planning and coordinating company events, team gatherings, and festive celebrations.
• Manage event logistics, including venue bookings, catering, vendors, supplies, and setup.
• Coordinate employee birthday arrangements, vouchers, gifts, and celebrations.
• Assist with event budgets, quotations, purchase requests, and invoice submissions.
• Maintain event records, attendance lists, and relevant documentation.

4. Team Support & Coordination

• Serve as a point of contact for general office administrative requests.
• Track outstanding tasks, provide timely updates, and ensure matters are completed.
• Identify opportunities to improve administrative processes and operational efficiency.
• Support ad hoc projects and other duties as assigned.

Job Requirements

• Prior experience in office administration, operations coordination, or HR support is preferred.
• Strong organisational and time-management skills, with the ability to manage multiple priorities.
• Excellent attention to detail, particularly in handling invoices, records, scheduling, and documentation.
• Proactive, resourceful, and able to anticipate needs without waiting for instructions.
• A quick learner who can independently research and manage unfamiliar tasks or processes.
• Strong communication and follow-up skills when coordinating with vendors and internal stakeholders.
• Able to work independently while collaborating effectively with the team.
• Demonstrates accountability, initiative, and a strong sense of ownership.

What We Value

We are looking for someone who:

• Thinks ahead and anticipates operational needs.
• Pays attention to detail and ensures accuracy in every task.
• Takes ownership and follows through until matters are resolved.
• Learns independently and adapts quickly to new processes.
• Communicates proactively and keeps stakeholders informed.
• Solves problems with a practical, hands-on approach.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd ("PERSOL") and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our Privacy Policy.

We may use artificial intelligence ("AI") and machine learning technologies to support our recruitment and placement services, including screening resumes, assessing qualifications and experience, and identifying skills and job matches. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve and/or fine-tune AI and machine learning technologies that support our recruitment and business operations.

For more information on how we collect, use, disclose and protect your personal data, please refer to our Privacy Policy: https://www.persolsingapore.com/policies. If you wish to withdraw your consent, including consent relating to the use of your personal data for AI-enabled recruitment activities and AI development activities, please email us at [e-mail].

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R25159218 (Teoh Ying Ying)