Secretarial & Administrative Executive (Government Sector)

Saap; Singapore; On-site; SGD 25,000 - 30,000; Full time

Job summary

Saap is seeking a Secretarial & Administrative Executive for a temporary government sector assignment in Singapore. You will support senior management, manage calendars, coordinate travel, and oversee purchasing-related tasks while ensuring accurate records and compliance.

Fresh graduates are welcome, with proficiency in MS Word/Excel and strong organizational skills. Government system familiarity (GeBIZ/Workday) is advantageous; apply with thoughtful responses to the screening questions.

Qualifications

• No prior experience required; candidates with secretarial or administrative experience will have an advantage.
• Proficient in Microsoft Word and Excel.
• Good organisational and time-management skills.
• Good written and verbal communication skills.
• Meticulous and able to manage multiple priorities.
• Able to work independently with minimal supervision.
• Familiarity with government systems such as GeBIZ and/or Workday would be advantageous.
• Fresh graduates are welcome to apply.

Responsibilities

• Provide secretarial and administrative support to the department and senior management.
• Manage calendars, schedule meetings and coordinate meeting logistics.
• Prepare meeting agendas and follow up on action items.
• Coordinate travel arrangements, staff events and departmental activities.
• Manage office supplies, assets and inventory.
• Monitor shared mailboxes and coordinate meeting room bookings.
• Maintain and update staff directories and administrative records.
• Handle filing, retrieval and maintenance of physical and electronic documents.
• Assist with quotations, tenders, purchase orders and other purchasing-related administrative matters.
• Coordinate with vendors and support invoice and payment processing.
• Track contracts and relevant administrative documentation.
• Support process improvements, system enhancements and SOP updates.
• Provide general administrative coverage and perform other duties as assigned.

Skills

MS Word

MS Excel

Organisational skills

Time management

Communication skills

Independent work

GeBIZ familiarity

Workday familiarity

Job description

Secretarial & Administrative Executive (Government Sector)

Salary: $18–$22 per hour, depending on experience
Contract: Temporary contract until 31 January 2027
Industry: Government Sector

Job Responsibilities

Provide secretarial and administrative support to the department and senior management

Manage calendars, schedule meetings and coordinate meeting logistics

Prepare meeting agendas and follow up on action items

Coordinate travel arrangements, staff events and departmental activities

Manage office supplies, assets and inventory

Monitor shared mailboxes and coordinate meeting room bookings

Maintain and update staff directories and administrative records

Handle filing, retrieval and maintenance of physical and electronic documents

Assist with quotations, tenders, purchase orders and other purchasing-related administrative matters

Coordinate with vendors and support invoice and payment processing

Track contracts and relevant administrative documentation

Support process improvements, system enhancements and SOP updates

Provide general administrative coverage and perform other duties as assigned

Requirements

No prior experience required; candidates with secretarial or administrative experience will have an advantage

Proficient in Microsoft Word and Excel

Good organisational and time-management skills

Good written and verbal communication skills

Meticulous and able to manage multiple priorities

Able to work independently with minimal supervision

Familiarity with government systems such as GeBIZ and/or Workday would be advantageous

Fresh graduates are welcome to apply

Your application will include the following questions:

• Which of the following statements best describes your right to work in Singapore?
• What’s your expected monthly basic salary?
• How many years’ experience do you have as an Administration Executive?
• Which of the following types of qualifications do you have?
• Do you have secretarial experience?
• Which of the following workforce management systems do you have experience using?