Admin Assistant, Corporate Secretarial

FORVIS MAZARS LLP; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

This Singapore-based opportunity is for an Administrative & Operational Support role, focusing on standard admin tasks, document tracking, and cross-team coordination within the Singapore office.

Key duties include preparing work pass forms, gathering documents for applications, renewals and cancellations, and maintaining trackers. Candidates should have at least 1 year of relevant admin experience, be proficient in Microsoft Office, and communicate clearly with stakeholders.

Qualifications

• Minimum 1 year of relevant experience in corporate secretarial, HR/admin, or similar administrative role.
• Familiarity with Microsoft Office (Word, Excel, Outlook).
• Good written and verbal communication skills.
• Detail-oriented with strong organisational skills.
• Ability to follow instructions and work independently with minimal supervision.

Responsibilities

• Perform monthly routine administrative tasks (e.g. renewal reminders, tracking lists, quota updates, levy tracking, etc.).
• Maintain accurate records and trackers (e.g. monitoring lists, unbilled lists).
• Support internal coordination with Singapore team members.
• Assist in ad-hoc administrative tasks as assigned.
• Assist in managing and redirecting incoming correspondence (e.g., emails, physical mail) to stakeholders.
• Prepare work pass application forms.
• Assist in collating required documents for applications, renewals, cancellations, and issuance.
• Update and maintain work pass trackers and status reports.

Skills

Administrative support

Microsoft Office

Communication

Organizational skills

Independent work

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Responsibilities

Administrative & Operational Support

• Perform monthly routine administrative tasks (e.g. renewal reminders, tracking lists, quota updates, levy tracking, etc.)
• Maintain accurate records and trackers (e.g. monitoring lists, unbilled lists)
• Support internal coordination with Singapore team members
• Assist in ad-hoc administrative tasks as assigne
• Assist in managing and redirecting incoming correspondence (eg emails, physical mail) to the relevant internal/external stakeholders

Work Pass Administrative Support

• Prepare work pass application forms
• Assist in collating required documents for applications, renewals, cancellations, and issuance
• Update and maintain work pass trackers and status reports

Requirements

• Minimum 1 year of relevant experience in corporate secretarial, HR/admin, or similar administrative role
• Familiarity with Microsoft Office (Word, Excel, Outlook)
• Good written and verbal communication skills
• Detail-oriented with strong organisational skills
• Ability to follow instructions and work independently with minimal supervision