Government Admin & Secretarial Exec (Temp Contract)

Saap; Singapore; On-site; SGD 25,000 - 30,000; Full time

Job summary

Saap is seeking a Secretarial & Administrative Executive for a temporary government sector assignment in Singapore. You will support senior management, manage calendars, coordinate travel, and oversee purchasing-related tasks while ensuring accurate records and compliance.

Fresh graduates are welcome, with proficiency in MS Word/Excel and strong organizational skills. Government system familiarity (GeBIZ/Workday) is advantageous; apply with thoughtful responses to the screening questions.

Qualifications

• No prior experience required; candidates with secretarial or administrative experience will have an advantage.
• Proficient in Microsoft Word and Excel.
• Good organisational and time-management skills.
• Good written and verbal communication skills.
• Meticulous and able to manage multiple priorities.
• Able to work independently with minimal supervision.
• Familiarity with government systems such as GeBIZ and/or Workday would be advantageous.
• Fresh graduates are welcome to apply.

Responsibilities

• Provide secretarial and administrative support to the department and senior management.
• Manage calendars, schedule meetings and coordinate meeting logistics.
• Prepare meeting agendas and follow up on action items.
• Coordinate travel arrangements, staff events and departmental activities.
• Manage office supplies, assets and inventory.
• Monitor shared mailboxes and coordinate meeting room bookings.
• Maintain and update staff directories and administrative records.
• Handle filing, retrieval and maintenance of physical and electronic documents.
• Assist with quotations, tenders, purchase orders and other purchasing-related administrative matters.
• Coordinate with vendors and support invoice and payment processing.
• Track contracts and relevant administrative documentation.
• Support process improvements, system enhancements and SOP updates.
• Provide general administrative coverage and perform other duties as assigned.

Skills

MS Word

MS Excel

Organisational skills

Time management

Communication skills

Independent work

GeBIZ familiarity

Workday familiarity

Job description

Saap is seeking a Secretarial & Administrative Executive for a temporary government sector assignment in Singapore. You will support senior management, manage calendars, coordinate travel, and oversee purchasing-related tasks while ensuring accurate records and compliance.

Fresh graduates are welcome, with proficiency in MS Word/Excel and strong organizational skills. Government system familiarity (GeBIZ/Workday) is advantageous; apply with thoughtful responses to the screening questions.