Admin Executive (Corporate Secretarial Administrative Executive)

BETTERINGCO PTE. LTD.; Singapore; On-site; SGD 33,000 - 54,000; Full time

Job summary

BETTERINGCO PTE. LTD. is seeking an Office Admin Executive to support our Corporate Services team. You will handle administrative tasks related to corporate secretarial matters, ensure timely filings, and maintain client documentation in line with Singapore regulations.

This role offers practical on-the-job training and a path to grow in corporate secretarial practice. Fresh graduates or candidates with 1–3 years in admin are welcome.

Qualifications

• Diploma or Degree in Business Administration, Corporate Secretarial Practice, Law or related field (per the posting).
• Fresh graduates or candidates with 1–3 years in corporate administration or secretarial support are encouraged to apply.
• Strong written and verbal English communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Outstanding organizational skills with the ability to multitask and meet deadlines.
• Ability to work independently as well as collaborate with a team.

Responsibilities

• Handle office administration duties including document management, data entry, filing, and correspondence.
• Provide administrative support for corporate secretarial matters related to clients.
• Liaise with colleagues and clients on administrative corporate matters.
• Monitor deadlines and chase colleagues to ensure timely submissions for clients.
• Assist with annual return filings and lodgments through ACRA BizFile+ Portal.
• Maintain accurate electronic records filed into clients' folders.
• Update & maintain statutory documents and corporate records in the system.
• Assist with process improvements and ensure compliance procedures are followed.
• Ad hoc duties as directed by the manager.

Skills

English communication

MS Office

Time management

Attention to detail

Education

Diploma/Degree in related field

Tools

ACRA BizFile+

CorpPass

Job description

Job Overview

We are seeking a proactive and detail-oriented Office Admin Executive (Corporate Secretarial Administrative Executive) to support our Corporate Services team. The successful candidate will be responsible for handling administrative and coordination duties relating to corporate secretarial and compliance matters, ensuring that company records, statutory filings, and client documentation are properly maintained and submitted in accordance with Singapore regulatory requirements. This role offers an excellent opportunity for individuals who are interested in building a long-term career in corporate secretarial practice.

Key Responsibilities

• Handle office administration duties including document management, data entry, filing, and correspondence.
• Provide administrative support for corporate secretarial matters related to clients.
• Liaise with colleagues (and clients if applicable) on administrative corporate matters.
• Monitor deadlines and chase colleagues to ensure timely submissions for clients.
• Assist with the submission of annual return filings and lodgments through ACRA BizFile+ Portal.
• Maintain accurate electronic records filed into clients' folder.
• Update & maintain statutory documents, corporate records, registers etc in our system.
• Assist with process improvements and ensure adherence to internal compliance procedures.
• Ad hoc duties guided by manager.

Requirements

• Diploma or Degree in Business Administration, Corporate Secretarial Practice, Accountancy, Law, or a related discipline.
• Fresh graduate, inexperienced candidate may apply.
• Candidate with 1 to 3 years of experience in corporate administration, secretarial administration, or office support functions is an advantage.
• Familiarity with ACRA BizFile+, CorpPass, or other regulatory filing platforms is an advantage.
• Good written and verbal communication skills in English.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook. Familiarity with ACRA BizFile+ Portal, CorpPass, or other regulatory filing platforms is an advantage.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Meticulous, responsible, and able to work independently as well as collaboratively within a team.

Career Development Opportunities

• Receive on-the-job training and mentorship from experienced and qualified Corporate Secretaries.
• Gain practical exposure to Singapore corporate compliance requirements, ACRA filings, and regulatory processes.
• Learn the end-to-end corporate secretarial workflow, including company incorporations, annual compliance matters, and statutory record maintenance.