School Receptionist #Pasir Ris

Greensafe International Pte Ltd; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Greensafe International Pte Ltd, based in Singapore, is seeking a capable Administrative Assistant to support school operations. You will handle queries, assist with attendance, and manage mail, inventory, and documentation with accuracy.

The role requires GCE O-Level, strong communication, and proficiency in MS Word and Excel. You will collaborate with school leaders and staff to ensure smooth daily administration and event coordination.

Qualifications

• GCE O-Level or equivalent required.
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel).

Responsibilities

• Handle incoming calls and walk-in enquiries.
• Attend to student/staff enquiries and support attendance and related matters.
• Maintain loan records and manage mail and distribution.
• Manage inventory and storeroom administration.
• Provide general admin support to school leaders and Admin Managers.
• Collate data and prepare basic charts, tables, summaries and reports in Excel.
• Assist with attendance and examination-related records.
• Assist in arrangements for school programmes, events and activities.
• Prepare notices, posters and directional materials.
• Assist in distribution and collection of materials for activities.
• Perform other duties as assigned by the school.

Skills

Communication

Interpersonal skills

Education

GCE O-Level

Tools

MS Office

Job description

Working Hours:

Mon–Thu: 7:30am–5:00pm; Fri: 7:30am–4:30pm

Key Roles

• Handle incoming calls and walk-in enquiries; take messages and escal​ate as needed
• Attend to student/staff enquiries and support Year Heads on attendance and student-related matters
• Maintain loan records (uniforms, blazers, etc.) and manage incoming mail and distribution
• Manage inventory and storeroom administration
• Provide general admin support to School Leaders/Admin Managers
• Collate data and prepare basic charts, tables, summaries, and reports in Microsoft Excel
• Assist with collation and checking of student attendance and examination-related records
• Assist with administrative and logistical arrangements for school programmes, activities, and events
• Prepare and put up notices, posters, and directional materials
• Assist in preparation, distribution, and collection of materials for school activities
• Perform other duties as assigned by the school

Requirements

• At least GCE O-Level
• Good communication and interpersonal skills
• Proficient in MS Office (Word, Excel)