Receptionist |Pasir Ris | School

WSH EXPERTS PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

WSH EXPERTS PTE. LTD. is seeking a proactive receptionist and administrator to support daily school operations in Singapore. You will handle incoming calls, assist with student and staff inquiries, and help manage routine messages and follow-ups.

The role covers data support, preparation of reports and basic Excel tasks, attendance checks, event logistics, signage, and materials for school activities. You will work closely with School Leaders and Admin Managers to ensure smooth operations.

Responsibilities

• Handle incoming phone calls and walk-in enquiries; take messages and elevate as needed.
• Assist with the management of routine messages, requests and follow-up matters.
• Attend to student/staff enquiries and support Year Heads with attendance and student-related administrative matters.
• Maintain records for loan items (uniforms, blazers, etc.) and manage incoming mail and distribution.
• Provide general administrative support to School Leaders/Admin Managers as required.
• Collate information and data from various sources for administrative and operational purposes.
• Prepare basic charts, tables and summaries in Microsoft Excel when required.
• Assist in the preparation of administrative reports, statistics and presentation materials.
• Assist with the collation and checking of student attendance and examination-related records.
• Assist with other examination-related administrative and logistical arrangements as assigned.
• Assist with administrative and logistical arrangements for school programmes, activities and events.
• Prepare and put up relevant signages, posters, notices and directional materials.
• Assist in the preparation, distribution and collection of materials for school activities.
• Perform additional administrative tasks as assigned by School Leaders and Administration Managers.

Job description

1. Reception and Frontline Support

• Handle incoming phone calls and walk-in enquiries; take messages and elevate as needed.
• Assist with the management of routine messages, requests and follow-up matters.

2. Student and General Administration

• Attend to student/staff enquiries and support Year Heads with attendance and student-related administrative matters.
• Maintain records for loan items (uniforms, blazers, etc.) and manage incoming mail and distribution.

4. Administrative and Data Support

• Provide general administrative support to School Leaders/Admin Managers as required.
• Collate information and data from various sources for administrative and operational purposes.
• Prepare basic charts, tables and summaries in Microsoft Excel when required.
• Assist in the preparation of administrative reports, statistics and presentation materials.

5. Examination and Assessment Administration

• Assist with the collation and checking of student attendance and examination-related records.
• Assist with other examination-related administrative and logistical arrangements as assigned.

6. School Operations and Event Support

• Assist with administrative and logistical arrangements for school programmes, activities and events.
• Prepare and put up relevant signages, posters, notices and directional materials.
• Assist in the preparation, distribution and collection of materials for school activities.

7. Other Duties

• Perform additional administrative tasks as assigned by School Leaders and Administration Managers.