School Receptionist #Hougang

Greensafe International Pte Ltd; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

Greensafe International Pte Ltd is seeking an Administrative Assistant to support daily school office operations in Singapore. The role involves front-line customer service, answering calls and visitors, and assisting with routine admin tasks in a school setting.

The successful candidate will have strong communication skills, proficiency in MS Office, and at least 3 years of relevant experience. The position requires on-site work hours and a collaborative team environment.

Qualifications

• Minimum of secondary school education completed.
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• At least 3 years of relevant experience.

Responsibilities

• Perform customer service duties
• Answer phone calls, manage visitors, take messages, respond to enquiries
• Operate school equipment (photocopiers, scanners)
• Handle varied demands/queries from parents, pupils, vendors, and staff
• Call pupils' absentees and check with parents on child's status every morning
• Call pupils to convey messages during ad-hoc/special events
• Render first-level assistance (Fever Patch, Cold Pack) to walk-in pupils; elevate cases beyond superficial
• Key in incident reports via iPad using FORMSG
• Handle pupil situations (vomit, soiled clothes, uniform issuance, sewing buttons/zips, arranging snacks)
• Key in latecomer/early dismissal details in iPad for attendance
• Basic proficiency in Microsoft Office
• General duties: counting/sorting/distributing brochures, outgoing mail (stamps/posting), incoming mail records in Excel, breakfast coupon compilation, maintain forms cabinet, manage delivery of supplies and contact teacher, obtain Goods Acceptance Officer signature, printing from shared drive, shredding documents, monitor school phone use, handle lost and found belongings
• Support any other general administrative duties as required

Skills

Communication skills

Interpersonal skills

Education

Secondary School Education

Tools

MS Office

Job description

Working hour

• Mondays, Tuesdays & Thursdays: 7:30am to 5:30pm

• Wednesdays: 7:30am to 3:30pm

• Fridays: 7:30am to 3:45pm

Key Roles

• Perform customer service duties

• Answer phone calls, manage visitors, take messages, respond to enquiries

• Operate school equipment (photocopiers, scanners)

• Handle varied demands/queries from parents, pupils, vendors, and staff

• Call pupils' absentees and check with parents on child's status every morning

• Call pupils to convey messages during ad-hoc/special events

• Render first-level assistance (Fever Patch, Cold Pack) to walk-in pupils; elevate cases beyond superficial

• Key in incident reports via iPad using FORMSG

• Handle pupil situations (vomit, soiled clothes, uniform issuance, sewing buttons/zips, arranging snacks)

• Key in latecomer/early dismissal details in iPad for attendance

• Basic proficiency in Microsoft Office

• General duties: counting/sorting/distributing brochures, outgoing mail (stamps/posting), incoming mail records in Excel, breakfast coupon compilation, maintain forms cabinet, manage delivery of supplies and contact teacher, obtain Goods Acceptance Officer signature, printing from shared drive, shredding documents, monitor school phone use, handle lost and found belongings

• Support any other general administrative duties as required

Requirements

• Minimally completed Secondary School Education

• Good communication and interpersonal skills

• Proficiency in MS Office (Word, Excel, PowerPoint)

• 3 years of relevant experience