School Receptionist ( Ang Mo Kio)

ADECCO PERSONNEL PTE LTD; Singapore; Sur place; SGD 33 000 - 47 000; Plein temps

Résumé du poste

Adecco Group, a global HR solutions leader, seeks a Front Desk Administrator to manage inquiries, handle administrative tasks, and support school safety and attendance processes for smooth daily operations.

The role requires at least 3 years of front desk experience, preferred schooling environment familiarity, and proficiency with MS Office and Outlook. Monday to Friday hours, with a 1 January 2027 to 31 December 2027 contract period.

Qualifications

• At least 3 years of front desk and administrative experience.
• Experience in a school environment preferred.
• Proficient with MS Office and Outlook.

Responsabilités

• Respond to enquiries from students, parents, and staff, delivering accurate information.
• Receive and route incoming mail to appropriate staff.
• Issue keys and track inventories with accurate logs.
• Organize and issue forms to support administrative processes.
• Assist with sick bay visits and monitor student welfare as required.
• Maintain injury records and coordinate follow-up with staff and parents.
• Contact parents for unwell students or early dismissals.
• Maintain daily staff attendance records and monitor leave approvals.
• Manage lost-and-found items and ensure proper return.
• Support temperature checks and other ad hoc school activities.
• Perform additional admin duties to support school operations.

Connaissances

Front desk

Administrative duties

Customer service

Communication

Outils

Microsoft Office

Outlook

Description du poste

Company Overview

The Adecco Group is a global HR solutions leader with 35,000+ employees and 5,200+ branches in 60+ countries. We connect 650,000+ associates with 100,000+ clients daily, offering staffing, placement, career transition, talent development, outsourcing, and consulting services.

Job Summary

You will manage front desk operations by responding to enquiries, handling administrative tasks, maintaining records, and supporting school safety and attendance processes to ensure smooth daily operations.

Responsibilities

• Respond promptly to telephone and walk-in enquiries from students, parents, vendors, visitors, and other stakeholders to provide accurate information and assistance
• Receive and distribute incoming mail to appropriate staff members to ensure timely communication
• Issue keys and other items to students and staff as needed, maintaining accurate logs
• Organize, maintain, and issue forms and documents to support administrative processes
• Attend to students at the sick bay, providing care and monitoring their condition
• Maintain detailed student injury records and coordinate follow-up actions with staff and parents according to safety procedures
• Contact parents to inform them when students are unwell or require early dismissal
• Retrieve, update, and maintain daily staff attendance records to support workforce management
• Maintain staff time-off records and verify that leave applications have received proper approval
• Manage lost-and-found cases by recording and returning items appropriately
• Assist with temperature-taking exercises and other ad hoc school activities as required
• Perform additional administrative duties assigned to support school operations

Required competencies and certifications

Proficient in basic computer skills, including Microsoft Office and Outlook, to manage communications and records effectively

Preferred competencies and qualifications

• At least 3 years of experience in front desk and administrative duties to handle diverse responsibilities efficiently
• Prior experience working in a school environment to understand school-specific processes and stakeholder needs

Other Information

Working Hours

• Monday to Thursday: 7:00am - 4:30pm
• Friday: 7:00am - 4:00pm

Contract Period

• 1 January 2027 to 31 December 2027