School Receptionist cum Admin Assistant

Sunnyhill Ace; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

Sunnyhill Ace is seeking an administrative receptionist to manage front desk operations at our Singapore campus. The role includes greeting visitors, handling phone inquiries, and providing essential administrative support to the team.

You will maintain office records, assist with filing, data entry, and printing tasks, and help manage office supplies and the school sick bay. 2+ years in a Singapore school setting is preferred.

Qualifications

• GCE O-Level certificate or equivalent is required.
• Minimum of 2 years' admin/receptionist experience in a Singapore school environment.
• Proficient with Microsoft Word and Excel.

Responsibilities

• Front Desk Management: warmly attend to walk-in visitors including parents, students, vendors, and public stakeholders.
• Call Handling: manage calls and direct inquiries to the appropriate departments.
• Administrative Support: daily filing, data entry, printing requests.
• Logistics & Inventory: maintain stock of office supplies and first-aid provisions; manage sick bay upkeep.

Skills

Communication

Interpersonal skills

Organizational skills

Team player

Initiative

Education

GCE O-Level or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Contract Period & Working Hours

• Mondays to Thursdays: 8:30 AM – 5:30 PM (inclusive of a 30-minute lunch break).
• Fridays: 8:30 AM – 5:00 PM (inclusive of a 30-minute lunch break).
• Service is not required on Saturdays, Sundays, and gazetted public holidays.

Key Responsibilities

• Front Desk Management: Attend to all walk-in visitors warmly and professionally, including parents, students, vendors, and public stakeholders.
• Call Handling: Proactively handle incoming phone calls, redirect inquiries to relevant departments, and manage general office correspondence.
• Administrative Support: Execute daily documentation support, including filing, data typing, and printing requests.
• Logistics & Inventory: Maintain the general office storeroom, track inventories of office supplies and first-aid provisions, and manage the upkeep of the school sick bay.
• Ad-Hoc Support: Assist with other operational or administrative ad-hoc duties as assigned by the Administration Manager.

Requirements & Qualifications

• Education (Mandatory): Minimally a GCE ‘O’ Level certificate or equivalent qualification.
• Experience: Minimum of 2 years of prior working experience as an administrator and receptionist specifically within a Singapore school environment.
• Technical Proficiency: Proficient in using Microsoft Office tools, specifically Microsoft Word and Excel.
• Soft Skills: Strong interpersonal rapport, outstanding communication skills, high initiative, and a collaborative team-player mindset.