School Receptionist / Administrative Support Executive

Sunnyhill Ace; Singapore; On-site; SGD 30,000 - 46,000; Full time

Job summary

Sunnyhill Ace is seeking a dedicated administrative support professional to manage frontline operations, handle student and parent inquiries, and provide essential office assistance within a Singapore primary school setting.

The role requires strong communication, data entry, and basic first aid skills, with a preference for candidates experienced in schools. Standard hours apply with a 45-minute lunch break and no weekend work.

Qualifications

• Possess a minimum of a GCE 'N' Level certificate or equivalent.
• Proficient in using Microsoft Office applications (Word, Excel) for daily operational logging.
• Strong interpersonal skills, exceptional clear communication, and the capability to multitask calmly under high-volume time frames.
• Prior experience working or administering inside a Singapore primary school environment is highly preferred.
• Valid certification or basic practical experience in First Aid is strongly valued.

Responsibilities

• Handle face-to-face walk-in inquiries and maintain excellent professional customer service with parents, vendors, visitors, and students.
• Manage incoming telephone calls, coordinate professional correspondences, and handle general inquiries from stakeholders efficiently.
• Execute general data entry, documentation indexing, and mass printing/collating of educational materials (such as student worksheets, booklets, and notices).
• Administer basic first aid and general care for sick or injured students reporting to the general office area.
• Carry out any other administrative or operational tasks assigned by the school management team.

Skills

Interpersonal skills

Clear communication

Multitasking

Education

GCE 'N' Level certificate

Tools

Microsoft Word

Microsoft Excel

Job description

Key Responsibilities:

• Frontline Operations & Customer Service: Handle face-to-face walk-in inquiries and maintain excellent professional customer service with parents, vendors, visitors, and students
• Communication & Telephony: Manage incoming telephone calls, coordinate professional correspondences, and handle general inquiries from stakeholders efficiently
• Administrative Support: Execute general data entry, documentation indexing, and mass printing/collating of educational materials (such as student worksheets, booklets, and notices.
• Student Care: Administer basic first aid and general care for sick or injured students reporting to the general office area.
• Ad-hoc Support: Carry out any other administrative or operational tasks assigned by the school management team.

Job Requirements

• Academic: Possess a minimum of a GCE ‘N’ Level certificate or equivalent (ITQ Requir... p. 13).
• Technical Literacy: Proficient in using Microsoft Office applications (Word, Excel) for daily operational logging.
• Core Skills: Strong interpersonal skills, exceptional clear communication, and the capability to multitask calmly under high-volume time frames.
• Preferred Attributes: Prior experience working or administering inside a Singapore primary school environment is highly preferred.
• Valid certification or basic practical experience in First Aid is strongly valued.

Fixed Working Schedule (Inclusive of a 45-minute daily lunch break)

• Mondays to Thursdays: 6:45 AM – 4:00 PM
• Fridays: 6:45 AM – 3:30 PM
• Note: Services are strictly not required on Saturdays, Sundays, and all gazetted public holidays.