School Admin Assistant (Yishun)

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 29,000 - 38,000; Full time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD is seeking an experienced Administrative Assistant to support General Administration and Front Desk functions at a school site in Yishun, Singapore. The role includes handling brochures, circulars, attendance updates, and stock inventories while providing courteous reception and information services to parents, students, and staff.

The ideal candidate will have a minimum of 3 years in an administrative role and at least 3 GCE N-Level passes, with the

Qualifications

• At least 3 years of working experience in an administrative role.
• At least 3 GCE 'N' Level passes.

Responsibilities

• Assist in counting, sorting, packing, and distribution of brochures or leaflets to teachers and students.
• Assist in disseminating information such as school circulars and parents’ messages.
• Inventory management of spare uniforms and first aid items.
• Update Organisational Chart when staff join or leave.
• Update attendance system daily using the IT-enabled attendance tracking system.
• Support school leaders, Administrative Managers (AM) or Operation Managers (OM) as assigned.
• Cover front desk duties for Primary School and MOE Kindergarten.
• Answer phone calls, attend to walk-in visitors, take messages, respond to enquiries and provide information.
• Maintain customer-related information and logs.
• Assist with student needs: early dismissals, lost and found, contacting teachers/parents.

Skills

Administrative experience

Education

GCE N-Level passes

Job description

Job Scope

General Administration

• Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
• Assist in the dissemination of information: school circulars, parents’ messages.
• Inventory management of spare uniforms and first aid items.
• Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.
• Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
• Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

Reception

• Cover front desk customer service duties for Primary School and MOE Kindergarten.
• Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
• Maintain customer related information when required, eg phone log.
• Communicate with teachers regarding parents’ feedback/ messages
• from phone calls or walk-in parents.
• Handle daily varied demands and queries from parents/ students/ vendors/ staff etc.
• Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To elevate such cases to other colleagues in the office immediately if it is beyond superficial cases of injuries.
• Handle/ support situation when student(s) vomited and soiled their clothes.
• Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
• Assist in receiving of goods and incoming mails.
• Maintain tidiness of the reception area at all times.

Requirements

• At least 3 years of working experience as administrative role (based on exact years of experience eg. 7.5 years of experience will be regarded as 7 years
• To have at least 3 GCE 'N' Level passes

Working Hours

Mondays to Thursdays: 7am to 4pm (inclusive of 1/2 hr lunch break), Fridays: 7am to 3.30pm (inclusive of 1/2 hr lunch break)
*Services are not required on weekends and gazetted public holidays.

Contract Period

1 Jan 2027 to 31 Dec 2027 (1 year) - with the option to extend from 1 Jan 2028 to 31 Dec 2028

Location

Yishun

EA License No.: 96C4864

Reg No.: R26159658 BRANN LEONG CHUN HOE