Reception+Administration+Student Services

RMA CONSULTANTS PTE LTD; Singapore; On-site; SGD 22,000 - 36,000; Full time

Job summary

RMA CONSULTANTS PTE LTD in Singapore is seeking a School Receptionist to manage the front desk, handle visitors, calls, emails and general office tasks to help the school run smoothly.

You will support administrative duties, student records, mail and stationery management, and routine office operations with a focus on professionalism and reliable MS Office use.

Qualifications

• Strong communication skills and customer service oriented with a warm and professional disposition.
• Proficient in Microsoft Office applications.
• 3 years of working experience in reception and general administrative duties in a secondary school.

Responsibilities

• Attend to visitors, parents, students and staff at the reception counter.
• Answer and direct incoming calls and enquiries to the appropriate staff.
• Verify visitors and guide them to the relevant personnel or locations.
• Maintain a welcoming, tidy and secure reception area.
• Perform general administrative duties including data entry, filing and record keeping.
• Manage and track school keys and access cards
• Prepare simple letters, forms and notices
• Receive, log, sort and distribute incoming/outgoing mail and deliveries.
• Support the up keep of photocopiers and office equipment, including replenishing supplies and coordinating repairs.
• Maintain the General Office pantry and storeroom in an organised manner.
• Monitor and maintain stationery and office supplies.
• Conduct monthly stock checks and update inventory records.
• Raise purchase requests and verify incoming deliveries.
• Support Secondary 1 registration and student transfer processes.
• Verify documents and update student records in the school system.
• Assist with student-related enquiries, forms, letters and documentation.
• Monitor the school's general email inbox and acknowledge enquiries within one working day.
• Route emails to the appropriate staff and maintain basic tracking records.
• Perform other administrative and operational duties as assigned by the school management.

Skills

Communication skills

Customer service

Microsoft Office

Education

GCE 'O' Level or Higher NITEC

Tools

Microsoft Office

Job description

A School Receptionist manages the school’s front desk and provides administrative and student support. The role involves handling visitors, calls, emails, records, supplies and general office matters to ensure the school operates smoothly.

Job Responsibilities:

Reception & Visitor Management

• Attend to visitors, parents, students and staff at the reception counter.
• Answer and direct incoming calls and enquiries to the appropriate staff.
• Verify visitors and guide them to the relevant personnel or locations.
• Maintain a welcoming, tidy and secure reception area.

Administrative Support

• Perform general administrative duties including data entry, filing and record keeping.
• Manage and track school keys and access cards
• Prepare simple letters, forms and notices
• Receive, log, sort and distribute incoming/outgoing mail and deliveries.

Office& Equipment Support

• Support the up keep of photocopiers and office equipment, including replenishing supplies and coordinating repairs.
• Maintain theGeneral Office pantry and storeroom in an organised manner.

Stationery & Inventory Management

• Monitor and maintain stationery and office supplies.
• Conduct monthly stock checks and update inventory records.
• Raise purchase requests and verify incoming deliveries.

Student Administration

• Support Secondary 1registration and student transfer processes.
• Verify documents and update student records in the school system.
• Assist with student-related enquiries, forms, letters and documentation.

Email Management

• Monitor the school's general email inbox and acknowledge enquiries within one working day.
• Route emails to the appropriate staff and maintain basic tracking records.

Others

• Perform other administrative and operational duties as assigned by the school management.

Requirements:

• GCE 'O' Level or Higher NITEC
• 3 years of working experience in reception and general administrative duties in a secondary school
• Strong communication skills and customer service oriented with a warm and professional disposition
• Proficient in Microsoft Office application
• This a Contract role for One year/extendable

Others

• Contract Base Year from Jan 2026 to Dec 2027 and another one-year extension
• 5days week from Mondays to Fridays: 8:00am to 5:30pm, inclusive of 1.0hr lunch break