School Operations Executive-Ngee Ann Primary School

VINAYAK ENGINEERING & SERVICES PTE. LTD.; Singapore; On-site; SGD 31,000 - 50,000; Full time

Job summary

VINAYAK ENGINEERING & SERVICES PTE. LTD. is seeking a capable administrative professional to support the Vice-Principal (Administration) and Operations Manager at a primary school.

Responsibilities include school administration, scheduling, documentation, arranging events, examinations, and maintaining assets. The role requires at least 2 years in operations/logistics, strong MS Office skills, good communication, and the ability to handle urgent situations calmly.

Qualifications

• Minimum: GCE O-Level or equivalent.
• At least 2 years' experience in operations, logistics and/or estate management.
• Admin + operations experience preferred.
• School/childcare environment experience is an advantage.
• Good Word, Excel and PowerPoint skills.

Responsibilities

• School administration, scheduling and documentation
• Coordinate logistics for events, examinations, meetings and emergency exercises
• Report and follow up on facility defects
• Supervise contractors and vendors
• Conduct checks on classrooms, playgrounds, science labs, AVA rooms, etc.
• Coordinate cleaning and maintenance activities
• Liaise with vendors/contractors
• Assist with procurement and inventory
• Maintain school assets and records
• Support school safety and security
• Assist with pupil arrival and dismissal
• Support renovation/maintenance projects
• Prepare reports and administrative documents
• Other duties assigned by VPA/OM

Skills

Communication skills

Team player

Organised

Multitasking

Vendor negotiation

Interpersonal skills

Calm under pressure

Education

GCE O-Level or equivalent

Tools

Word

Excel

PowerPoint

Job description

Contract

• Contract: 2 Nov 2026 – 31 Oct 2027
• Extension: School can extend for another 1 year
• Monday–Friday: 8:00am–5:00pm
• Lunch: 45 minutes
• No service on weekends or gazetted public holidays.

Main role

The person supports the Vice-Principal (Administration) and Operations Manager in running the primary school.

Key duties include:

• School administration, scheduling and documentation
• Coordinate logistics for events, examinations, meetings and emergency exercises
• Report and follow up on facility defects
• Supervise contractors and vendors
• Conduct checks on classrooms, playgrounds, science labs, AVA rooms, etc.
• Coordinate cleaning and maintenance activities
• Liaise with vendors/contractors
• Assist with procurement and inventory
• Maintain school assets and records
• Support school safety and security
• Assist with pupil arrival and dismissal
• Support renovation/maintenance projects
• Prepare reports and administrative documents
• Other duties assigned by VPA/OM

Candidate requirements

Minimum:

• GCE O-Level or equivalent
• At least 2 years' experience in operations, logistics and/or estate management
• Admin + operations experience preferred
• School/childcare environment experience is an advantage
• Good Word, Excel and PowerPoint skills
• Good communication and interpersonal skills
• Vendor negotiation skills
• Able to handle urgent situations calmly
• Organised and able to multitask
• Team player