Operations Executive (School)

Sunnyhill Ace; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Sunnyhill Ace in Singapore is seeking a proactive Operations & Logistics Coordinator to support school events, examinations, meetings and daily scheduling. The role also covers facility safety, vendor supervision, and inventory control, ensuring smooth operations across the campus.

Ideal candidates bring 2+ years in operations/estate management, strong MS Office skills, and excellent interpersonal and vendor negotiation abilities to handle crises calmly and efficiently.

Qualifications

• Education: GCE O Level or equivalent.
• 2+ years of experience in operations, logistics and/or estate management; school/child-centric environment preferred.
• Proficient in Microsoft Office and digital workflow literacy.
• Strong interpersonal and vendor negotiation abilities; capable of managing crisis situations calmly.

Responsibilities

• Operations & Logistics: Coordinate logistics for school events, examinations, emergency exercises, meetings, scheduling, and documentation.
• Estate Management: Conduct routine safety and cleanliness checks on school facilities and log defects or disruptions.
• Vendor Supervision: Oversee partners and contractors for maintenance, repairs, and infrastructure works.
• Staff Collaboration: Work with OSOs on daily asset maintenance and cleaning schedules.
• Procurement & Inventory: Assist with procurement of operational products/services and manage inventory tracking.
• School Safety: Oversee safe arrival and dismissal of pupils with full security protocol compliance.

Skills

Interpersonal skills

Communication

Vendor negotiation

Crisis management

Education

GCE O Level

Tools

Microsoft Office

Job description

Working Hours:

• Mondays to Fridays: 8:00 AM - 5:00 PM (inclusive of a 45-minute lunch break)
• No service required on Saturdays, Sundays, and gazetted Public Holidays.

Key Responsibilities

• Operations & Logistics: Coordinate logistics for school events, examinations, emergency exercises, meetings, scheduling, and documentation.
• Estate Management: Conduct routine safety and cleanliness checks on school facilities (classrooms, playgrounds, Science Labs, AVA rooms) and log facility defects or disruptions.
• Vendor Supervision: Assist in overseeing business partners and external contractors for building maintenance, cyclical repairs, and infrastructure works.
• Staff Collaboration: Partner with the school's team of Operations Support Officers (OSOs) on daily asset maintenance and cleaning schedules.
• Procurement & Inventory: Assist with the procurement of operational products/services and manage inventory tracking for school supplies.
• School Safety: Oversee the safe arrival and dismissal of pupils, ensuring full compliance with school security protocols.

Job Requirements

• Education: Minimum GCE 'O' Level qualification or equivalent.
• Work Experience: At least 2 years of experience in operations, logistics, and/or estate management. Prior experience in a school or child-centric environment is highly preferred.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and general digital workflow literacy.
• Soft Skills: Strong interpersonal, communication, and vendor negotiation abilities, with the capacity to manage crisis situations calmly.
• Bonus Assets: Valid Fire Safety Manager (FSM) or Workplace Safety and Health (WSH) certification is an added advantage.