Operation Executive (Marine Terrace)

PRIMESTAFF MANAGEMENT SERVICES PTE LTD; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

PRIMESTAFF MANAGEMENT SERVICES PTE LTD is seeking an Operations Support professional to assist in running a school's day-to-day operations in Singapore. You will help manage scheduling, correspondence, documentation, and event logistics, ensuring smooth workflows across departments.

Responsibilities include coordinating with vendors, monitoring facilities, assisting in safety protocols, and supporting procurement and inventory management.

Qualifications

• Minimum GCE 'O' Level with at least 2 years in operations, logistics, or estate management.
• Experience in administrative and operations roles in a school or child-focused environment is a plus.
• Proficient in MS Office and digital workflows; able to manage school systems.
• Strong interpersonal, vendor negotiation, and crisis management skills.

Responsibilities

• Assist in managing operational processes: scheduling, correspondence, documentation, and event logistics.
• Log facility defects or disruptions and log them for resolution.
• Supervise partners and contractors for maintenance; inspect classrooms and facilities for safety and cleanliness.
• Coordinate with OSOs on cleaning schedules and asset maintenance.
• Liaise with vendors and prepare reports and administrative documents.
• Support procurement and inventory management for school supplies and equipment.
• Support safety protocols and secure pupil arrivals and dismissals.
• Maintain records with VPA/OM and team; assist in renovation planning.
• Carry out ad-hoc duties as assigned by the VPA or OM.

Skills

MS Office

Vendor negotiation

Crisis management

Interpersonal communication

Multitasking

Education

GCE 'O' Level or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Scope

• Assist in managing the school's operational processes, including scheduling, correspondence, and documentation, as well as coordinating logistics for school events, programmes, examinations, emergency exercises, and meetings.
• Promptly address and log facility defects, feedback, or operational disruptions raised by staff or pupils.
• Assist in supervising business partners and contractors for building maintenance, cyclical repairs, and infrastructure improvements, and conduct routine checks on school facilities including classrooms, playgrounds, and specialised rooms such as Science Laboratories and AVA rooms to ensure high standards of cleanliness and safety.
• Collaborate with the school's team of Operations Support Officers (OSOs) on daily cleaning schedules and asset maintenance.
• Liaise with vendors, contractors, and external stakeholders on facility and operational matters, and assist in preparing reports and administrative documents.
• Assist with the procurement of products and services relating to operational requirements, including supporting and managing internal systems, as well as procurement and inventory management of school supplies and equipment.
• Support the school's safety and security protocols, including overseeing the safe arrival and dismissal of pupils and ensuring that school premises are well-maintained and compliant with safety requirements.
• Assist with asset and inventory tracking and renovation project planning and work closely with the VPA, OM, and relevant team members to set up proper records and ensure that existing documentation and records are kept accurate and up-to-date.
• Undertake any ad-hoc duties as assigned by the VPA or OM.

Requirement

• Possess a minimum GCE 'O' Level qualification or equivalent, with at least 2 years of experience in operations, logistics, and/or estate management.
• Prior experience in an administrative cum operations role is an advantage, and experience working in a school or child-centric environment would be a plus.
• Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint is required, and general computer literacy is essential for managing school systems and digital workflows.
• Strong interpersonal and communication skills, vendor negotiation abilities, and the capacity to manage crisis situations calmly and effectively.
• Strong organisational skills, a patient and nurturing disposition, and the ability to multitask and adapt to shifting priorities as needed.
• A collaborative team player who works well with teachers, staff, and parents, and is comfortable navigating a dual reporting structure.
• A Fire Safety Manager (FSM) certification or Workplace Safety and Health (WSH) certification would be an added advantage.