Operations Executive (School)

SUNNYHILL ACE PTE. LTD.; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

Sunnyhill Ace Pte. Ltd. seeks an Operations & Facilities Coordinator to manage school event logistics, safety checks, and vendor supervision. You will also collaborate with OSOs on maintenance schedules and handle procurement, inventory, and student arrival/dismissal processes.

The role requires 2+ years in operations or estate management, proficiency in MS Office, and strong communication and vendor negotiation abilities to ensure safe, efficient school operations.

Qualifications

• Education: Minimum GCE 'O' Level qualification or equivalent.
• Work experience: At least 2 years in operations, logistics, or estate management, preferably in a school or child-centric environment.
• Soft skills: Strong interpersonal, communication, and vendor negotiation abilities, with calm crisis management.

Responsibilities

• Coordinate logistics for school events, examinations, emergency exercises, meetings, scheduling, and documentation.
• Conduct routine safety and cleanliness checks on school facilities and log defects or disruptions.
• Assist in overseeing business partners and external contractors for maintenance and infrastructure works.
• Partner with Operations Support Officers on daily asset maintenance and cleaning schedules.
• Assist with procurement of operational products/services and manage inventory tracking for school supplies.
• Oversee safe arrival and dismissal of pupils, ensuring compliance with school security protocols.

Skills

Interpersonal skills

Communication skills

Vendor negotiation

Crisis management

Education

GCE 'O' Level qualification

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Working Hours:

• Mondays to Fridays: 8:00 AM - 5:00 PM (inclusive of a 45-minute lunch break)
• No service required on Saturdays, Sundays, and gazetted Public Holidays.

Key Responsibilities

• Operations & Logistics: Coordinate logistics for school events, examinations, emergency exercises, meetings, scheduling, and documentation.
• Estate Management: Conduct routine safety and cleanliness checks on school facilities (classrooms, playgrounds, Science Labs, AVA rooms) and log facility defects or disruptions.
• Vendor Supervision: Assist in overseeing business partners and external contractors for building maintenance, cyclical repairs, and infrastructure works.
• Staff Collaboration: Partner with the school's team of Operations Support Officers (OSOs) on daily asset maintenance and cleaning schedules.
• Procurement & Inventory: Assist with the procurement of operational products/services and manage inventory tracking for school supplies.
• School Safety: Oversee the safe arrival and dismissal of pupils, ensuring full compliance with school security protocols.

Job Requirements

• Education: Minimum GCE 'O' Level qualification or equivalent.
• Work Experience: At least 2 years of experience in operations, logistics, and/or estate management. Prior experience in a school or child-centric environment is highly preferred.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and general digital workflow literacy.
• Soft Skills: Strong interpersonal, communication, and vendor negotiation abilities, with the capacity to manage crisis situations calmly.
• Bonus Assets: Valid Fire Safety Manager (FSM) or Workplace Safety and Health (WSH) certification is an added advantage.