Operations Executive(School)

HORIZON MANPOWER SERVICES PTE. LTD.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

HORIZON MANPOWER SERVICES PTE. LTD. invites an attentive Operations Executive to support the Vice-Principal (Administration) and Operations Manager in daily primary school operations.

You will help with facilities, procurement, inventory, safety, and admin tasks to keep the campus safe and welcoming for pupils, staff, and parents. The role emphasizes coordination with vendors and contractors, handling documentation, and ensuring smooth operations, events, and continuous improvement of processes

Qualifications

• Minimum GCE 'O' Level or equivalent.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Good general computer literacy and ability to work with digital systems and workflows.
• Strong interpersonal and communication skills.
• Good vendor coordination and negotiation skills.
• Able to handle crisis situations calmly and effectively.
• Strong organizational and multitasking abilities.
• Able to work collaboratively with teachers, staff, parents, vendors, and other stakeholders.
• Experience in a school or child-centric environment would be an advantage.
• Fire Safety Manager (FSM) or Workplace Safety and Health (WSH) certification is an added advantage.

Responsibilities

• Assist with daily school operational processes, including scheduling, correspondence, documentation, and logistics coordination.
• Coordinate logistics for school events, programmes, examinations, emergency exercises, and meetings.
• Receive, record, and follow up on facility defects, feedback, and operational disruptions.
• Assist in supervising business partners and contractors for building maintenance, cyclical repairs, and infrastructure improvement works.
• Conduct routine checks of classrooms, playgrounds, Science Laboratories, AVA rooms, and other school facilities to ensure cleanliness and safety.
• Work closely with Operations Support Officers (OSOs) on cleaning schedules and asset maintenance.
• Liaise with vendors, contractors, and external stakeholders on facilities and operational matters.
• Assist in preparing operational reports, administrative documents, and records.
• Support procurement of products and services required for school operations.
• Assist with procurement and inventory management of school supplies and equipment.
• Support school safety and security procedures, including safe arrival and dismissal of pupils.
• Maintain asset and inventory records and ensure documentation is accurate and up to date.
• Assist with renovation project planning and operational coordination.
• Support the school during operational emergencies and crisis situations.
• Perform other ad-hoc duties assigned by the Vice-Principal (Administration) or Operations Manager.

Skills

MS Office proficiency

Interpersonal & communication skills

Vendor coordination & negotiation

Organizational & multitasking

Team collaboration with staff/parents

Education

GCE O-Level or equivalent

Tools

MS Office Suite

Digital systems & workflows

Job description

School: Ngee Ann Primary School
Location: 344 Marine Terrace, Singapore 449149
Employment Type: Full-Time (Contract)
Contract Period: 2 November 2026 – 31 October 2027
Option to Extend: 1 additional year
Working Hours: Monday to Friday, 8:00 AM – 5:00 PM, inclusive of 45-minute lunch break
Service: Not required on Saturdays, Sundays and gazetted public holidays

Job Summary

We are seeking a detail-oriented and organized Operations Executive to provide administrative and operational support to the Vice-Principal (Administration) and Operations Manager in the day-to-day running of a primary school.

The successful candidate will support school operations, facilities and estate management, vendor coordination, procurement, inventory, safety and security, events, and general administrative activities while maintaining a safe, well-functioning, and welcoming environment for pupils, staff, and parents.

Key Responsibilities

• Assist with daily school operational processes, including scheduling, correspondence, documentation, and logistics coordination.
• Coordinate logistics for school events, programmes, examinations, emergency exercises, and meetings.
• Receive, record, and follow up on facility defects, feedback, and operational disruptions.
• Assist in supervising business partners and contractors for building maintenance, cyclical repairs, and infrastructure improvement works.
• Conduct routine checks of classrooms, playgrounds, Science Laboratories, AVA rooms, and other school facilities to ensure cleanliness and safety.
• Work closely with Operations Support Officers (OSOs) on cleaning schedules and asset maintenance.
• Liaise with vendors, contractors, and external stakeholders on facilities and operational matters.
• Assist in preparing operational reports, administrative documents, and records.
• Support procurement of products and services required for school operations.
• Assist with procurement and inventory management of school supplies and equipment.
• Support school safety and security procedures, including safe arrival and dismissal of pupils.
• Maintain asset and inventory records and ensure documentation is accurate and up to date.
• Assist with renovation project planning and operational coordination.
• Support the school during operational emergencies and crisis situations.
• Perform other ad-hoc duties assigned by the Vice-Principal (Administration) or Operations Manager.

Qualifications

• Minimum GCE 'O' Level or equivalent.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Good general computer literacy and ability to work with digital systems and workflows.
• Strong interpersonal and communication skills.
• Good vendor coordination and negotiation skills.
• Able to handle crisis situations calmly and effectively.
• Strong organizational and multitasking abilities.
• Able to work collaboratively with teachers, staff, parents, vendors, and other stakeholders.
• Experience in a school or child-centric environment would be an advantage.
• Fire Safety Manager (FSM) or Workplace Safety and Health (WSH) certification is an added advantage.

Experience

• Minimum 2 years of experience in operations, logistics, and/or estate management.
• Experience in an administrative and operations role is preferred.
• Experience in facilities coordination, vendor management, procurement, inventory, or estate operations is advantageous.
• Candidates with experience supporting school operations will be preferred.