Administrative and operational support Staff

DYNAMIC SAFETY PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

DYNAMIC SAFETY PTE. LTD. seeks a capable operations administrator in Singapore to provide essential support to the VPA and Operations Manager. The role covers scheduling, documentation, logistics, events and meetings, plus daily facility oversight.

You will monitor facility defects, supervise vendors, and ensure safety compliance, cleanliness and asset management across the school environment.

Qualifications

• Minimum GCE ‘O’ Level or equivalent.
• At least 2 years’ experience in operations, logistics and/or estate management.
• Administrative and operations experience is an advantage.
• School or child-centric environment experience is a plus.
• Proficient in Microsoft Office (Word, Excel & PowerPoint) and general computer skills.
• Strong communication, interpersonal and organizational skills.
• Able to handle vendors, multitask and manage challenging situations calmly.
• Team player with a patient and adaptable personality.
• FSM or WSH certification is an added advantage.

Responsibilities

• Provide administrative and operational support to the VPA and Operations Manager.
• Coordinate schedules, documentation, logistics, events, examinations and meetings.
• Monitor and report facility defects, feedback and operational issues.
• Supervise vendors and contractors for maintenance and repair works.
• Conduct routine checks on school facilities, cleanliness and safety.
• Coordinate cleaning schedules, asset maintenance and inventory management.
• Liaise with vendors, contractors and external stakeholders.
• Assist with procurement, purchasing and operational systems.
• Support school safety and security procedures, including pupil arrival and dismissal.
• Maintain accurate records for assets, inventory and renovation projects.
• Perform other ad-hoc duties as assigned

Skills

Communication

Organizational skills

Multitasking

Vendor management

Team player

Adaptable

MS Office

Education

GCE 'O' Level or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Job Description

• Provide administrative and operational support to the VPA and Operations Manager.


• Coordinate schedules, documentation, logistics, events, examinations and meetings.


• Monitor and report facility defects, feedback and operational issues.


• Supervise vendors and contractors for maintenance and repair works.


• Conduct routine checks on school facilities, cleanliness and safety.


• Coordinate cleaning schedules, asset maintenance and inventory management.


• Liaise with vendors, contractors and external stakeholders.


• Assist with procurement, purchasing and operational systems.


• Support school safety and security procedures, including pupil arrival and dismissal.


• Maintain accurate records for assets, inventory and renovation projects.


• Perform other ad-hoc duties as assigned

Requirements

• Minimum GCE ‘O’ Level or equivalent.


• At least 2 years’ experience in operations, logistics and/or estate management.


• Administrative and operations experience is an advantage.


• School or child-centric environment experience is a plus.


• Proficient in Microsoft Office (Word, Excel& PowerPoint) and general computer skills.


• Strong communication, interpersonal and organizational skills.


• Able to handle vendors, multitask and manage challenging situations calmly.


• Team player with a patient and adaptable personality.


• FSM or WSH certificationis an added advantage