School Administrative Assistant (Part-Time Morning Shift)

SUNNYHILL ACE PTE. LTD.; Singapore; On-site; SGD 20,000 - 28,000; Part time

Job summary

Sunnyhill Ace Pte. Ltd. is seeking a diligent Office Assistant to support frontline counter operations, greet visitors, and handle walk-in inquiries with courtesy.

You will assist with data entry, filing, printing, and collating worksheets, ensuring accurate administrative records for daily school activities. Working hours are Monday to Friday, 7:30 AM to 1:00 PM, with breaks during school holidays. The role requires at least two years of office experience and strong English communication, plus

Qualifications

• Minimum 2 years of overall office experience.
• At least 1 year of frontline or counter customer service experience.
• Proficient in Microsoft Word and Excel.
• Strong command of spoken and written English and interpersonal skills.
• Able to maintain confidentiality and work well in a team.

Responsibilities

• Greet visitors and handle walk-in inquiries at the front desk.
• Assist with data entry, filing, printing, and records management.
• Coordinate school communications via SMS updates.
• Organize refreshments for internal meetings and corporate events.
• Provide printing support for worksheets and exam scripts during absences.

Skills

Frontline service

Data entry

Documentation filing

Printing

MS Word

MS Excel

English communication

Education

Secondary education

Tools

Microsoft Word

Microsoft Excel

Job description

Your primary scope of services will include:

• Frontline & Counter Operations: Greet visitors, attend to walk-in parents and students at the front desk, and handle incoming phone inquiries courteously.
• General Clerical Support: Assist the office team with data entry, documentation filing, printing, collating worksheets, and tracking administrative records.
• School Communications: Coordinate and send out school notification updates via SMS text using the school handphone.
• Logistical Assistance: Help organize refreshments for internal school meetings and corporate events.
• Printing Backup: Work alongside the main printing personnel to prepare worksheets/exam scripts, and provide full operational coverage during their absence.

Working Hours

• Days: Monday to Friday.
• Shift Timings: 7:30 AM to 1:00 PM (5.5 working hours per day).
• School Breaks: Service is completely paused during the month of June and school holidays.
• Rest days apply on Saturdays, Sundays, and gazetted Public Holidays.

Job Requirements

• Minimum Education: Secondary level qualification or equivalent is preferred.
• Prior Experience: Minimum 2 years of overall office experience, with at least 1 year of frontline or counter customer service experience preferred.
• Software Literacy: Proficient in standard office technologies, particularly Microsoft Word and Excel.
• Communication Skills: Good command of spoken and written English, with excellent interpersonal abilities.
• Key Attributes: Pleasant personality, service-oriented mindset, highly confidential, and able to work well in a team environment.