Administrative Assistant (Frontline Reception / Junior College)

SUNNYHILL ACE PTE. LTD.; Singapore; On-site; SGD 26,000 - 36,000; Full time

Job summary

SUNNYHILL ACE PTE. LTD. in Singapore is seeking a committed front desk administrator to support staff and students. You will handle counter inquiries, assist with registrations, and manage document workflows using standard templates.

The role requires good communication, an organised, team-oriented approach, and the ability to multi-task in a campus environment. Shifts include 7:00 AM–4:00 PM or 9:00 AM–6:00 PM, Monday to Friday.

Qualifications

• Education: GCE O-Level holders preferred.
• Experience in administrative or front desk roles valued.
• Proficient with Microsoft Office applications.
• Good interpersonal and communication skills.
• Organised team player able to multi-task.
• Physical ability to climb stairs daily.

Responsibilities

• Attend to counter enquiries from staff, students, and stakeholders.
• Handle frontline reception: calls, registrations, and form distribution.
• Data entry into prescribed templates.
• Document management: sort, label, and file documents.
• Photocopy, scan, collate, and pack examination or activity papers.
• Walk within the college for corporate mail collection/distribution.

Skills

Interpersonal skills

Multitasking

Organised

Team player

Pleasant personality

Education

GCE O-Level

Tools

Microsoft Office

Job description

Roles & Responsibilities

Your daily scope of services will include:

• Counter Customer Service: Attend to counter enquiries from staff, students, and stakeholders.
• Frontline Reception: Handle incoming phone calls, clear registration records, and distribute forms.
• Data Support: Perform basic data entry into systems using prescribed templates.
• Document Management: Sort, label, and file documents according to existing arrangements.
• Logistical Printing: Photocopy, scan, collate, and pack examination or activity papers.
• Office Errands: Walk within the college to collect or distribute corporate mail.

Working Hours & Shift Schedules

• Work Days: Monday to Friday.
• Shift 1: 7:00 AM – 4:00 PM.
• Shift 2: 9:00 AM – 6:00 PM.
• Note: Shifts are allocated at the school's discretion. Off on weekends and public holidays.

Job Requirements

• Education: Preferably GCE O-Level holders.
• Experience: Prior relevant administrative or school front desk experience is valued.
• Software Skills: Proficient in using standard office productivity apps like Microsoft Office.
• Communication Skills: Good interpersonal skills and a pleasant personality.
• Work Attributes: Organised team player who likes learning and can multi-task.
• Physical Requirement: Able to climb stairs daily as the office has no lift access.