Administrative Support Officer

SUNNYHILL ACE PTE. LTD.; Singapore; Sur place; SGD 22 000 - 29 000; Plein temps

Résumé du poste

Strong verbal communication and organizational skills are essential. Basic poster/signage design is a plus; MOE school experience is preferred but not mandatory.

Qualifications

• GCE O-Level or Nitec certification.
• Proficient in Microsoft Office (Word & Excel).
• Good verbal communication with a patient demeanor.
• Meticulous, highly organized, and capable of multitasking.

Responsabilités

• Handle incoming calls and walk-in enquiries from students, parents, and visitors.
• Assist Year Heads with attendance tracking and mail distribution.
• Maintain accurate records for school loan items (uniforms, blazers).
• Assist with report compiling and data collation in Excel.
• Coordinate examination-related attendance and school-level assessment logistics.
• Oversee administrative setup for school programs, signage, posters and materials.

Connaissances

Reception

Frontline support

Verbal communication

Multitasking

Organized

Formation

GCE O-Level or Nitec

Outils

Microsoft Word

Microsoft Excel

Description du poste

Your daily scope of services will include:

• Reception & Frontline Support: Handle incoming phone calls, clear walk-in enquiries from students, parents, and visitors, and manage routine messages.
• Student & General Administration: Assist Year Heads with student attendance tracking, distribute incoming mail, and maintain accurate records for school loan items (e.g., uniforms, blazers).
• Administrative & Data Support: Assist School Leaders and Administration Managers with report compiling, data collation, and summary spreadsheets via Microsoft Excel.
• Examination & Assessment Support: Assist with checking student examination-related attendance logs and coordinating school-level assessment logistics.
• School Events & Operations: Oversee the administrative setup for school programs, including preparing directional signage, posters, and activity materials.

Working Hours

• Monday to Thursday: 7:30 AM – 5:00 PM (Inclusive of 1-hour lunch break)
• Friday: 7:30 AM – 4:30 PM (Inclusive of 1-hour lunch break)
• Off on Saturdays, Sundays, and gazetted Public Holidays.

Job Requirements

• Minimum Qualification: GCE O-Level or Nitec certification.
• Technical Skills: Proficient in Microsoft Office (specifically Word and Excel); basic skills in digital poster/signage design are a plus.
• Interpersonal Skills: Good verbal communication skills with an approachable, patient demeanor when dealing with students and the public.
• Attributes: Meticulous, highly organized, capable of multitasking, and proactive.
• Experience: Prior administrative or front-desk experience in an MOE school environment is preferred, though not mandatory.