Administrative Assistant (School Environment)

SUNNYHILL ACE PTE. LTD.; Singapore; On-site; SGD 3,600 - 4,800; Full time

Job summary

SUNNYHILL ACE PTE. LTD. in Singapore seeks a capable administrator to join our front desk and school operations team. You will manage reception, handle inquiries, and support daily admin tasks in a busy school environment.

The role requires 3 years' relevant experience, MOE system familiarity, and strong MS Office skills. This on-site position offers a stable schedule and opportunities to contribute to student welfare and day-to-day school operations.

Qualifications

• Minimum of 3 years of administration and front desk experience in a local school.
• Proficient with at least two MOE-based online systems.
• GCE O Level certificate or equivalent.
• Proficient in MS Office (Word, Excel, PowerPoint) with strong communication.

Responsibilities

• Front Desk & Client Relations: Manage the school reception counter, answer general phone lines, attend to walk-in parents, and handle corporate inquiries professionally.
• General School Administration: Execute day-to-day operations including data entry, file management, incoming/outgoing correspondences, and photocopying.
• Operations & Finance Support: Provide essential support to the administration team regarding basic finance coordination, resource management, and logistics.
• Student Care: Attend to pupils who visit the general office due to minor injuries or feeling unwell, and administer basic first aid care.

Skills

Multitasking

Teamwork

Communication

Initiative

Education

GCE O Level or equivalent

Tools

School Cockpit

RAMS

IFAAS

Job description

Key Responsibilities:

• Front Desk & Client Relations: Manage the school reception counter, answer general phone lines, attend to walk-in parents, and handle corporate inquiries professionally.
• General School Administration: Execute day-to-day operations including data entry, file management, incoming/outgoing correspondences, and photocopying.
• Operations & Finance Support: Provide essential support to the administration team regarding basic finance coordination, resource management, and logistics.
• Student Care: Attend to pupils who visit the general office due to minor injuries or feeling unwell, and administer basic first aid care.

Work Schedule:

• Mondays to Thursdays: 7:00 AM to 4:15 PM (inclusive of a 45-minute lunch break).
• Fridays: 7:00 AM to 3:45 PM (inclusive of a 45-minute lunch break).
• Rest Days: No weekend commitments; closed on all gazetted public holidays.

Job Requirements

• Experience (Mandatory): Minimum of 3 years of relevant experience in administration and front desk support inside a local school environment.
• Systems Familiarity: Must be proficiently familiar with at least two (2) school/MOE-based online computer systems (e.g., School Cockpit, RAMS, IFAAS).
• Qualifications: Minimally a GCE 'O' Level certificate or equivalent.
• Technical Skills: Highly proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Soft Skills: Exceptional multitasking abilities, good team collaboration spirit, strong communication skills, and a high level of personal initiative.