School Admin Assistant #Bishan

Greensafe International Pte Ltd; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Greensafe International Pte Ltd in Singapore is seeking a responsive office administrator to manage the reception area and support daily operations. You will greet visitors, answer calls, and forward messages while maintaining a courteous and professional demeanor.

The role requires basic data entry, filing, and coordination with teachers, parents, and staff. You will assist with mail, deliveries, and school events, ensuring a smooth-running administrative office.

Qualifications

• GCE O/ N level or equivalent is required.
• Minimum 2 years of relevant experience.
• Proficient in MS Office (Word, Excel).

Responsibilities

• Manage the general office reception counter and greet visitors.
• Answer, screen, forward, or take messages for incoming calls professionally.
• Provide courteous and empathetic support to students, teachers, parents, and visitors.
• Attend to unwell/injured students and liaise with parents for pickup or absences.
• Maintain the sick bay first-aid supplies and general admin records.
• Handle mail, faxes, and distribution of letters to teachers' trays.
• Support back-end admin tasks and assist with school events as needed.

Skills

Reception and front-desk duties

Customer service orientation

Communication skills

Data entry and record keeping

Education

GCE 'O' Level / 'N' Level

Tools

MS Office (Word, Excel)

Job description

Working hour

• Mon to Fri: 9 am to 6.30 pm

Key Roles

• Manage the General Office reception counter
• Answer, screen, forward, or take messages for incoming calls professionally
• Provide courteous and empathetic support to walk-in students, teachers, parents, and visitors
• Attend to unwell/injured students, render first aid, and contact parents for pickup or for absent students
• Maintain the sick bay with first-aid supplies
• Administer lost and found items and maintain records
• Liaise with the Security Officer to ensure school approval is granted before students leave early
• Handle incoming mail/packages; manage and distribute notifications and letters to teachers' trays; assist with filing, collating, and printing
• Attend to incoming and outgoing faxes
• Maintain mail and form trays in the General Office
• Monitor and collate student submission forms
• Pack and distribute information, posters, and leaflets to students and teachers
• Support back-end admin during off-peak periods
• Support housekeeping for the admin office and stores
• Assist with data entry, record keeping, and filing
• Support school events and any other duties as assigned

Requirements

• GCE 'O' Level/'N' Level
• At least 2 years of relevant experience
• Proficient in MS Office (Word, Excel)