Admin Assistant #School #Tampines

IET Pte. Ltd.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

IET Pte. Ltd. is seeking a capable Receptionist/Administrative Assistant to manage front desk duties, answer inquiries from students, staff and visitors, and provide essential administrative support to keep daily operations running smoothly.

You will handle data entry, file documents, manage mail distribution, and assist with examinations and college activities. Strong MS Office skills and excellent communication are essential; college environment requires organization and teamwork.

Qualifications

• GCE O-Level qualification or relevant administrative working experience.
• Proficient use of Microsoft Office and common office applications to complete daily tasks.
• Strong communication, interpersonal, and customer service skills to engage effectively with stakeholders.
• Organized and able to multitask while collaborating with team members.

Responsibilities

• Manage reception duties by answering telephone calls and responding to enquiries from students, staff, and visitors to provide timely and accurate information
• Perform data entry and register documents to maintain accurate and organized administrative records
• Sort, file, photocopy, scan, and prepare documents to support examinations and college activities efficiently
• Collect and distribute mail, documents, and materials within the college to ensure proper communication flow
• Climb stairs daily to access the General Office located on Level 2 without lift access

Skills

Microsoft Office

Communication skills

Interpersonal skills

Multitasking

Education

GCE O-Level qualification

Tools

Microsoft Office Suite

Job description

Job Summary

You will manage reception duties, handle enquiries, and provide administrative support to ensure smooth daily operations at the college.

Responsibilities

• Manage reception duties by answering telephone calls and responding to enquiries from students, staff, and visitors to provide timely and accurate information
• Perform data entry and register documents to maintain accurate and organized administrative records
• Sort, file, photocopy, scan, and prepare documents to support examinations and college activities efficiently
• Collect and distribute mail, documents, and materials within the college to ensure proper communication flow
• Climb stairs daily to access the General Office located on Level 2 without lift access

Preferred competencies and qualifications

• GCE O-Level qualification or relevant administrative working experience
• Proficient use of Microsoft Office and common office applications to complete daily tasks
• Strong communication, interpersonal, and customer service skills to engage effectively with stakeholders
• Organized and able to multitask while collaborating with team members

Other Information

Working Hours

• Mondays to Fridays, 9 hours per day including a 30-minute lunch break
• Two shifts available: 7am to 4pm or 9am to 6pm