2810 Receptionist cum Admin Assistant/Bishan MRT

MAXHUNT RESOURCE PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Guangyang Secondary School is seeking a capable receptionist to manage the General Office reception and support daily administrative tasks in line with MOE procedures.

The role involves handling calls, assisting students, teachers and visitors, maintaining records, mail and supplies, and coordinating early departures with security. Prior experience in school administration and strong English communication are preferred.

Qualifications

• GCE O-Level or N-Level qualifications preferred.
• English reading, writing and conversation for enquiries and records preferred.
• Experience in reception, customer-service or administration preferred.
• Microsoft Word and Excel proficiency preferred; school administration experience advantageous.

Responsibilities

• Manage the General Office reception counter in accordance with school and MOE procedures; keep it tidy and stocked with stationery and forms.
• Answer, screen and forward calls, take messages and assist students, teachers, parents and visitors professionally.
• Attend to unwell or injured students, render first aid when needed, contact parents and maintain the sick bay and first-aid supplies.
• Maintain lost-and-found records; direct visitors to designated waiting areas and coordinate authorised early student departures with security staff.
• Receive and distribute mail, goods, notifications and faxes; file, collate and print documents and maintain mail and form trays.
• Monitor student form submissions, pack and distribute materials, and record coaches', instructors' and relief teachers' attendance.
• Support data entry, records, back-office administration, office and store housekeeping, school events and other assigned duties.

Skills

Interpersonal skills

Communication skills

Customer service

Telephone skills

Independent and teamwork

Education

GCE O-Level / N-Level

Tools

Microsoft Word

Microsoft Excel

Job description

Name of Authority

Guangyang Secondary School

Contract Period

1 January 2027 to 31 December 2027.

Option period: 1 January 2028 to 31 December 2028.

Personnel to be deployed at the following hours

• Monday to Friday: 9:00am to 6:30pm, including a one-hour lunch break.
• Service not required on Saturdays, Sundays and gazetted public holidays.

Requirements

• GCE O-Level or N-Level qualifications are preferred.
• Good interpersonal and communication skills, including English reading, writing and conversation for enquiries and records, are preferred.
• Strong customer-service and telephone skills, initiative, and the ability to work independently and in a team are preferred.
• Relevant reception, customer-service or administrative experience is preferred.
• Microsoft Word and Excel proficiency is preferred; experience using Microsoft Office for administration and experience in a school are advantages.

Job Scopes

1. Manage the General Office reception counter in accordance with school and MOE procedures; keep it tidy and stocked with stationery and forms.
2. Answer, screen and forward calls, take messages and assist students, teachers, parents and visitors professionally.
3. Attend to unwell or injured students, render first aid when needed, contact parents and maintain the sick bay and first-aid supplies.
4. Maintain lost-and-found records; direct visitors to designated waiting areas and coordinate authorised early student departures with security staff.
5. Receive and distribute mail, goods, notifications and faxes; file, collate and print documents and maintain mail and form trays.
6. Monitor student form submissions, pack and distribute materials, and record coaches', instructors' and relief teachers' attendance.
7. Support data entry, records, back-office administration, office and store housekeeping, school events and other assigned duties.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322 Cynthia Lai | Registration No: R25146301