2810 Receptionist cum Admin Assistant / Bishan MRT

ALBEDO DESIGN PTE. LTD.; Singapore; On-site; SGD 31,000 - 42,000; Full time

Job summary

Guangyang Secondary School is seeking a reception/administrative staff to manage the general office reception, answer calls and assist students, teachers, parents and visitors in a courteous and professional manner. The role requires good English reading, writing and conversation, strong customer-service and telephone skills, initiative, and the ability to work independently and in a team.

Experience in school administration and MS Word/Excel is advantageous.

Qualifications

• GCE O-Level or N-Level qualifications are preferred.

Responsibilities

• Manage the General Office reception counter in accordance with school and MOE procedures; keep it tidy and stocked with stationery and forms.

Job description

Name of Authority: Guangyang Secondary School

Contract Period: 1 January 2027 to 31 December 2027.

Option period: 1 January 2028 to 31 December 2028.

Personnel to be deployed at the following hours:

• Mon­days to Fri­days: 9:00am to 6:30pm, including a one-hour lunch break.
• Service not required on Sat­ur­days, Sun­days and gazetted public holidays.

Requirements:

• GCE O-Level or N-Level qualifications are preferred.
• Good interpersonal and communication skills, including English reading, writing and conversation for enquiries and records, are preferred.
• Strong customer-service and telephone skills, initiative, and the ability to work independently and in a team are preferred.
• Relevant reception, customer-service or administrative experience is preferred.
• Microsoft Word and Excel proficiency is preferred; experience using Microsoft Office for administration and experience in a school are advantages.

Job Scopes:

1. Manage the General Office reception counter in accordance with school and MOE procedures; keep it tidy and stocked with stationery and forms.
2. Answer, screen and forward calls, take messages and assist students, teachers, parents and visitors professionally.
3. Attend to unwell or injured students, render first aid when needed, contact parents and maintain the sick bay and first-aid supplies.
4. Maintain lost-and-found records; direct visitors to designated waiting areas and coordinate authorised early student departures with security staff.
5. Receive and distribute mail, goods, notifications and faxes; file, collate and print documents and maintain mail and form trays.
6. Monitor student form submissions, pack and distribute materials, and record coaches', instructors' and relief teachers' attendance.
7. Support data entry, records, back-office administration, office and store housekeeping, school events and other assigned duties.