Sales Operations & Order Management Specialist

Recruit Now Singapore Pte Ltd; Singapore; On-site; SGD 32,000 - 39,000; Full time

Job summary

Recruit Now Singapore Pte Ltd is seeking a Sales Admin Assistant to handle order management, vendor coordination, invoice processing, and comprehensive support across sales and project operations in Singapore. This role requires meticulous administration and strong numbers reporting skills.

Key duties include raising POs, coordinating with principals and vendors, tracking shipments, processing invoices, and ensuring timely completion of all project-related documents.

Qualifications

• Strong organizational skills to manage multiple workloads.
• Ability to prioritize tasks and multitask effectively.
• Excellent written and verbal communication.
• Solid administrative background with relevant experience.
• High attention to detail and accuracy.
• Ability to meet strict deadlines and work under pressure.
• Proficiency in Microsoft Word, Excel, and Access.
• Sensitive with numbers and figures during reporting.

Responsibilities

• Raise purchase orders to Principal and manage IA forms.
• Prepare SSF and PO to vendors.
• Coordinate logistics and shipping arrangements.
• Monitor ordering systems and track shipments.
• Process invoices from Principal with accuracy.
• Compile and submit documents to Principal.
• Coordinate submission of test reports and certifications.
• Process POs and ensure timely completion.
• Prepare dealsheets for P&E POs.
• Manage end-to-end project processes.

Skills

Strong organizational skills

Multitasking

Excellent communication skills

Attention to detail

Deadline-driven

Collaborative team player

Numbers reporting

Tools

Microsoft Word

Excel

Access

Job description

Recruit Now Singapore Pte Ltd is seeking a Sales Admin Assistant to handle order management, vendor coordination, invoice processing, and comprehensive support across sales and project operations in Singapore. This role requires meticulous administration and strong numbers reporting skills.

Key duties include raising POs, coordinating with principals and vendors, tracking shipments, processing invoices, and ensuring timely completion of all project-related documents.