Sales Operations & Invoicing Specialist

Pipeline Process & Systems Pte. Ltd.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Pipeline Process & Systems Pte. Ltd. in Singapore is seeking an organized administrator to manage sales orders and coordinate with Sales, Operations, and customers.

You will verify purchase orders, create sales orders, raise POs, dispatch documents, and maintain order tracking spreadsheets. You will support quotations for inside sales and assist debt collection and basic office admin tasks as needed.

Qualifications

• Verify customer purchase orders against quotations and follow-up discrepancies with Sales Team.
• Create Sales Orders in the system ensuring accuracy and completeness.
• Raise Purchase Orders on indent upon receiving customer orders.
• Dispatch Sales Orders and Purchase Orders to Operation team to liaise with customers and vendors on order confirmation and delivery dates commitment.
• Create and update spreadsheets or databases to track all incoming orders
• Support sales director to provide sales quotation to the assigned House-Accounts’ customers (Inside Sales).
• Provide back-up support to Operation team when required.
• Generate invoices and email / submit invoices to customers based on completed delivery orders.
• Assist to send monthly Debtors SOA to customers and follow-up on payment schedule
• Handling office administrative matters such as stationery, mails, pantry supplies, and related assigned.
• Any other duties assigned by Management.

Responsibilities

• Verify customer purchase orders against quotations and follow-up discrepancies with Sales Team.
• Create Sales Orders in the system ensuring accuracy and completeness.
• Raise Purchase Orders on indent upon receiving customer orders.
• Dispatch Sales Orders and Purchase Orders to Operation team to liaise with customers and vendors on order confirmation and delivery dates commitment.
• Create and update spreadsheets or databases to track all incoming orders
• Support sales director to provide sales quotation to the assigned House-Accounts’ customers (Inside Sales).
• Provide back-up support to Operation team when required.
• Generate invoices and email / submit invoices to customers based on completed delivery orders.
• Assist to send monthly Debtors SOA to customers and follow-up on payment schedule
• Handling office administrative matters such as stationery, mails, pantry supplies, and related assigned.
• Any other duties assigned by Management.

Job description

Pipeline Process & Systems Pte. Ltd. in Singapore is seeking an organized administrator to manage sales orders and coordinate with Sales, Operations, and customers.

You will verify purchase orders, create sales orders, raise POs, dispatch documents, and maintain order tracking spreadsheets. You will support quotations for inside sales and assist debt collection and basic office admin tasks as needed.