Sales Coordinator

Somerville (Singapore) Pte Ltd; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Somerville (Singapore) Pte Ltd in Singapore is seeking a dedicated Sales Coordinator to join our team. You will provide vital administrative and operational support to the Sales & Purchasing departments, ensuring seamless daily activities and maintaining high customer satisfaction.

You will help manage tenders, prepare quotations, orders, and related sales documents, and liaise with local and overseas suppliers.

Qualifications

• Minimum GCE ‘O’ Level / Diploma or equivalent qualification.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Respond promptly and professionally to customer enquiries.
• Prepare and process quotations, orders, tenders, and related sales documents.
• Provide administrative and operational support to the Sales and Purchasing teams to ensure efficient daily operations.
• Monitor tender portals for new opportunities.
• Assist with tender costing, documentation, and preparation to support successful submissions.
• Send enquiries to local and overseas suppliers, liaise on pricing, specifications, and quotation details.
• Confirm orders, issue purchase orders, quotations, and delivery orders to facilitate timely order fulfillment.
• Follow up with customers to ensure order completion and address any issues.
• Coordinate with internal departments to streamline operations and resolve sales-related issues.
• Prepare and update sales pipeline reports for management tracking.
• Maintain proper documentation for tenders, quotations, and supplier correspondence.
• Perform other ad-hoc duties as required.

Skills

Communication

Interpersonal skills

Microsoft Office

Education

O Level / Diploma

Job description

Company Overview

As part of Fujimak Corporation, we operate in several countries with a strong commitment to quality from the beginning, the underlying philosophy behind our operations. Our aim has always been to provide our customers with the best in Design, Equipment, Service, and Support. To this end, our Companies have become the authorized distributors for many world renowned manufacturers of food service and laundry equipment.

Job Summary

We are looking for a dedicated and well-organized Sales Coordinator to join our team. In this role, you will provide vital administrative and operational support to the Sales & Purchasing departments, ensuring seamless execution of daily activities and helping maintain a high level of customer satisfaction. As a key contributor, you will play an important role in supporting both departments to achieve their goals and drive the company’s overall objectives.

Responsibilities

• Respond promptly and professionally to customer enquiries to maintain high customer satisfaction.
• Prepare and process accurate quotations, orders, tenders, and related sales documents.
• Provide administrative and operational support to the Sales and Purchasing teams to ensure efficient daily operations.
• Monitor tender portals (e.g., GeBIZ, Sesami, Ariba, Tender Board) for new opportunities.
• Assist with tender costing, documentation, and preparation to support successful submissions.
• Send enquiries to local and overseas suppliers, liaise on pricing, specifications, and quotation details.
• Confirm orders, issue purchase orders, quotations, and delivery orders to facilitate timely order fulfillment.
• Follow up with customers to ensure order completion and address any issues.
• Coordinate with internal departments (Sales, Purchasing, Finance, Logistics) to streamline operations and resolve sales-related issues.
• Prepare and update sales pipeline reports for management tracking.
• Maintain proper documentation for tenders, quotations, and supplier correspondence.
• Perform other ad-hoc duties as required.

Required Competencies & Certifications

• Minimum GCE ‘O’ Level / Diploma or equivalent qualification.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Preferred Competencies & Qualifications

• At least 2 years of relevant experience in sales coordination or administrative support.
• Good communication and interpersonal skills.
• Ability to work independently and stay organized in a fast-paced environment.
• Positive attitude and strong sense of responsibility.