Sales Coordinator

PING SIONG INTERNATIONAL PTE LTD; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Ping Siong International Pte Ltd is looking for a responsible and well‑organised Sales Coordinator to support our Sales Team. The successful candidate will coordinate the sales administration process from customer enquiry and quotation through order processing, vehicle registration and final delivery.

This position works closely with our Sales Executives, customers, suppliers and internal departments to ensure every vehicle order is properly documented, followed up and delivered smoothly.

Qualifications

• Minimum GCE O-Level / N-Level / Diploma or equivalent.
• Experience in sales coordination, sales administration, automotive, commercial vehicles or related industries will be an advantage.
• Fresh candidates with good organisational and administrative skills may also be considered.

Responsibilities

• Prepare sales quotations and related sales documents accurately and promptly.
• Follow up on confirmed sales orders and ensure documentation is complete.
• Coordinate with customers and internal departments for new vehicle registration and delivery arrangements.
• Maintain records of vehicle stock, orders and delivery status.

Skills

Organised

Communication skills

Follow-up skills

Multitasking

Education

GCE O-Level / N-Level / Diploma

Tools

Microsoft Office

Job description

Role Description

Ping Siong International Pte Ltd is looking for a responsible and well‑organised Sales Coordinator to support our Sales Team.

The successful candidate will be responsible for coordinating the sales administration process from customer enquiry and quotation through order processing, vehicle registration and final delivery.

This position works closely with our Sales Executives, customers, suppliers and internal departments to ensure every vehicle order is properly documented, followed up and delivered smoothly.

Duties and Responsibilities

• Prepare sales quotations and related sales documentation accurately and promptly.
• Follow up closely on confirmed sales orders and outstanding documentation.
• Prepare and process sales documents including:
• Quotations
• Sales Agreements / Sales Contracts
• Purchase Orders
• Delivery Orders
• Customer Invoices
• Assist Sales Executives with preparation of sales proposals and customer documentation.
• Generate purchase orders to principals, suppliers and vendors.
• Follow up with principals and suppliers to ensure orders are fulfilled according to the committed lead time.
• Coordinate with customers and internal departments to collect and prepare documents required for new vehicle registration.
• Handle pre‑registration and post‑registration documentation.
• Coordinate vehicle registration and delivery arrangements with customers.
• Follow up on vehicle readiness and ensure all required documents are completed before delivery.
• Monitor and update the movement and status of commercial vehicle inventory.
• Maintain accurate records of vehicle stock, incoming units, sold units and delivery status.
• Maintain proper filing of all sales‑related documents for easy retrieval.
• Keep detailed records of sales transactions, vehicle registrations and customer documentation.
• Handle day‑to‑day customer enquiries professionally and provide sales operation support.
• Follow up with customers on documentation, payment, registration and delivery matters when required.
• Coordinate closely with the Sales & Marketing Team, Accounts, Workshop, Production and other internal departments.
• Update Sales Executives and management on the progress of outstanding sales orders.
• Assist in improving sales administrative procedures and internal workflow.
• Perform other sales coordination and administrative duties assigned by management.

Requirements

• Minimum GCE O‑Level / N‑Level / Diploma or equivalent.
• Previous experience in sales coordination, sales administration, automotive, commercial vehicles or related industries will be an advantage.
• Fresh candidates with good organisational and administrative skills may also be considered.
• Good communication and interpersonal skills.
• Able to communicate professionally with customers, suppliers and colleagues.
• Strong follow‑up skills and attention to detail.
• Able to handle multiple vehicle orders and documents simultaneously.
• Responsible and able to complete assigned tasks within deadlines.
• Good organisational and document management skills.
• Proficient in Microsoft Office, particularly Word and Excel.
• Able to work independently and as part of a team.
• Experience with vehicle registration documentation will be an advantage.
• Knowledge of commercial vehicles or trucks will be an advantage, but training will be provided.

What We Are Looking For

We are looking for someone who:

• Is organised and careful with documentation.
• Has strong follow‑up skills.
• Does not leave quotations, orders or customer documents unattended.
• Takes ownership of assigned sales orders from confirmation through delivery.
• Can coordinate between Sales Executives, customers and different departments.
• Is comfortable handling several orders and deadlines at the same time.
• Communicates clearly when there are delays, missing documents or outstanding matters.
• Is willing to learn about commercial vehicles and truck specifications.
• Is responsible, proactive and able to work with minimal supervision.