Operations Coordinator

Platinum Motoring Services Pte Ltd; Singapore; On-site; SGD 45,000 - 78,000; Full time

Benefits offered by this job

Competitive remuneration

Attractive employee benefits

Job summary

Platinum Motoring Services Pte Ltd is seeking an Operations & Administrative Manager to oversee daily operations and administrative tasks in Singapore. The role involves document handling, coordinating vehicle operations, preparing quotations, and ensuring smooth inter-department communication.

The ideal candidate should be organized, proactive, and capable of multitasking in a fast-moving automotive environment. Join a dynamic team with growth opportunities and competitive remuneration.

Qualifications

• Possess a valid Class 3 driving licence.
• Minimum 2 years of driving experience.
• Strong attention to detail and organizational skills.
• Good communication and coordination abilities across departments.
• Proficient in Microsoft Office applications, especially Excel and Outlook.
• Familiarity with quotations, document handling, and administrative coordination.
• Ability to multitask and work independently in a fast-paced environment.
• Responsible, proactive, and able to manage timelines effectively.

Responsibilities

• Personally handle the collection and delivery of company documents, ensuring accuracy and efficiency.
• Coordinate with internal teams for document handling and related administrative matters.
• Maintain proper filing systems and ensure records are updated accurately.
• Prepare quotations, invoices, and related administrative documents.
• Assist with data entry, document tracking, and reporting tasks.
• Ensure all operational documentation is properly organized and submitted.
• Coordinate between the sales team and other departments to support daily operational activities.
• Maintain and update vehicle inventory records (stock in/out).
• Monitor vehicle availability and utilization status.
• Coordinate vehicle servicing, repairs, and maintenance schedules.
• Liaise with workshops, vendors, and service providers regarding maintenance progress.
• Track completion status for repairs and servicing to ensure timely follow-up.
• Assist in operational planning and workflow coordination.
• Obtaining quotes from multiple workshops, comparing pricing and assessing the scope of work to ensure cost-effectiveness and quality.

Skills

Attention to detail

Organizational skills

Communication

Coordination

Multitasking

Time management

Tools

Microsoft Office

Excel

Outlook

Quotations handling

Job description

About Us

Platinum Motoring has been a SGCM Premium Dealer for 3 consecutive years and is currently expanding its operations. We are committed to building a dynamic, efficient, and supportive working environment where team members are given opportunities to grow and develop their careers.

We offer competitive remuneration, attractive benefits, and the opportunity to work within Singapore’s fast-paced automotive industry.

Job Overview

We are looking for a responsible and detail-oriented Operations & Administrative Manager to support the company’s daily operations and administrative activities.

This role involves handling documentation, coordinating vehicle operations, preparing quotations, and ensuring smooth communication between departments. The ideal candidate should be organized, proactive, and capable of multitasking in a fast-moving environment.

Key Responsibilities

Document & Administrative Duties

• Personally handle the collection and delivery of company documents, ensuring accuracy and efficiency

• Coordinate with internal teams for document handling and related administrative matters

• Maintain proper filing systems and ensure records are updated accurately

• Prepare quotations, invoices, and related administrative documents

• Assist with data entry, document tracking, and reporting tasks

• Ensure all operational documentation is properly organized and submitted

Operations Coordination Duties

• Coordinate between the sales team and other departments to support daily operational activities

• Maintain and update vehicle inventory records (stock in/out)

• Monitor vehicle availability and utilization status

• Coordinate vehicle servicing, repairs, and maintenance schedules

• Liaise with workshops, vendors, and service providers regarding maintenance progress

• Track completion status for repairs and servicing to ensure timely follow-up

• Assist in operational planning and workflow coordination

• Obtaining quotes from multiple workshops, comparing pricing and assessing the scope of work to ensure cost-effectiveness and quality

Key Requirements

• Possess a valid Class 3 driving licence

• Minimum 2 years of driving experience

• Strong attention to detail and organizational skills

• Good communication and coordination abilities across departments

• Proficient in Microsoft Office applications, especially Excel and Outlook

• Familiarity with quotations, document handling, and administrative coordination

• Ability to multitask and work independently in a fast-paced environment

• Responsible, proactive, and able to manage timelines effectively

Preferred Qualifications

• Experience in logistics, transport, automotive, or operations-related industries

• Knowledge of vehicle maintenance coordination is an advantage

• Prior experience in operations support or administrative coordination roles is a plus

• Familiarity with inventory tracking and workflow management systems is beneficial

Why Join Us

Competitive salary and attractive employee benefits
Career growth opportunities within a growing automotive company
Dynamic and supportive team environment
Exposure to operations, coordination, and automotive industry processes
Opportunity to grow together with an expanding business