Sales Administration Executive (Part-Time)

S. F. EXPRESS (SINGAPORE) PRIVATE LIMITED; Singapore; On-site; SGD 19,000 - 22,000; Part time

Job summary

S. F. EXPRESS (SINGAPORE) PRIVATE LIMITED is seeking a meticulous Sales Administration Executive for a part-time role. You will support finance, administration, and sales processes with a focus on accurate billing and efficient operations.

The position offers a part-time schedule (2–3 days/week) with on-site work at Chinatown Service Point / Changi Airport Service Point, and requires basic MS Office skills and a proactive, detailed-oriented mindset.

Qualifications

• Strong numerical instinct and high attention to detail.
• Excellent time management in a fast-paced environment.
• Adaptable, quick learner, and collaborative team player.

Responsibilities

• Finance & Billing: prepare invoices, credit notes, receipts, reconcile accounts, and support basic bookkeeping.
• Administration & Operations: maintain filing, prepare reports, and coordinate with departments.
• Sales Support: process orders, update CRM, prepare quotations, and follow up on documents.
• Process Improvement: identify opportunities to streamline workflows and improve billing accuracy.

Skills

Numerical skills

Attention to detail

Time management

Team player

Adaptable

Quick learner

Education

Diploma or equivalent

Tools

Microsoft Office

Excel formulas (VLOOKUP, PivotTables)

Job description

Employment Type: Part-Time

Remuneration: $15.00 SGD / hour

Working Schedule: 2 to 3 days per week (Minimum 7 days per month; scheduled on a roster basis)

Working Location: Chinatown Service Point / Changi Airport Service Point

About the Role

We are looking for a meticulous and proactive individual to join our team as a Sales Administration Executive on a part-time basis. In this dynamic role, you will serve as the backbone of our daily operations, ensuring smooth financial processing, administrative efficiency, and sales support. This position suits self-motivated individuals eager to gain practical experience or balance flexibility with meaningful professional work in sales administration and finance operations.

Key Responsibilities

Finance & Billing

• Prepare and issue accurate invoices, credit notes, and payment receipts in a timely manner.
• Assist in reconciling accounts, tracking payments, and following up on outstanding receivables.
• Support the finance team with basic bookkeeping and data entry into accounting systems.
• Verify operational delivery data and process billing while coordinating with customer finance teams to prevent discrepancies and ensure smooth billing processes.

Administration & Operations

• Maintain an organized digital and physical filing system for records and contracts.
• Prepare regular operational reports and assist with internal documentation.
• Coordinate with internal departments to ensure seamless workflow and resolve administrative bottlenecks.

Sales Support

• Assist the sales team with order processing and verification of sales contracts.
• Maintain and update the sales pipeline and customer relationship management (CRM) database.
• Prepare quotations and follow up on pending documentation with clients.

Process Improvement

• Identify opportunities to streamline administrative workflows and improve billing accuracy.
• Ensure compliance with company policies and contribute to operational excellence.
  

Requirements

• Education: Minimum GCE 'O' / 'A' Level, NITEC, or Diploma in any relevant discipline.
• Experience:
  • Prior experience in administrative, sales, or financial support is advantageous.
  • Entry-level candidates and individuals looking to gain hands‑on experience in sales administration are welcome to apply; comprehensive training will be provided.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Knowledge of basic Excel formulas (e.g., VLOOKUP, PivotTables) is preferred.
• Core Competencies:
  • Strong numerical instinct and high attention to detail.
  • Excellent time management skills with the ability to prioritize tasks in a fast‑paced environment.
  • Adaptable, quick learner, and a collaborative team player with a positive work ethic.