Sales Admin Assistant

Taknet Systems Pte. Ltd.; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

Taknet Systems Pte. Ltd. in Singapore seeks a Sales Admin Assistant to provide essential administrative support to the sales team and help ensure smooth daily operations.

This full-time position is based in Serangoon North-East Region. You will prepare invoices and delivery orders, maintain sales orders and billing documentation, and coordinate with sales, warehouse, and logistics to keep deliveries on track.

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Experience in a sales environment is preferred.
• Proficient in Microsoft Office and data entry accuracy.

Responsibilities

• Prepare invoices, delivery orders, and related documentation for deliveries.
• Ensure accuracy and completeness of sales orders and billing documents.
• Maintain and update documentation and records for reference and audit purposes.
• Coordinate with internal teams (sales, warehouse, logistics) to ensure smooth operations.
• Handle customer enquiries regarding products, orders, and delivery status.
• Arrange and coordinate delivery schedules with customers for timely fulfilment.
• Answer calls and assist visitors in a professional manner.
• Prepare Purchase Orders and process Goods Received for incoming stock.
• Support stock control and warehouse management activities.
• Assist with regular inventory counts and checks to ensure accuracy.
• Coordinate courier and delivery arrangements with sales and engineering teams.
• Track delivery status and inform relevant internal teams.
• Prepare, consolidate, and update daily/weekly reports as required.
• Perform general filing and administrative duties.
• Assist with ad-hoc tasks as assigned by the Manager.

Skills

Administrative support

Microsoft Office

Time management

Communication skills

Team player

Education

Diploma in Business Administration or related field

Tools

Excel

Word

PowerPoint

Job description

About the role

An exciting opportunity has arisen for a Sales Admin Assistant to join the dynamic team at Taknet Systems Pte. Ltd. in the Serangoon North-East Region. This full-time role will provide crucial administrative support to the sales team, ensuring the smooth running of day-to-day operations.

What you'll be doing

• Prepare invoices, delivery orders, and all related documentation for customer deliveries
• Ensure accuracy and completeness of sales orders and billing documents
• Maintain and update proper documentation and records for reference and audit purposes
• Coordinate closely with internal teams (sales, warehouse, and logistics) to ensure smooth operations
• Handle customer enquiries regarding products, orders, and delivery status professionally and promptly
• Arrange and coordinate delivery schedules with customers to ensure timely fulfilment
• Handle incoming phone calls and attend to visitors in a professional manner.
• Prepare Purchase Orders (PO) and process Goods Received (GR) for incoming stock
• Support stock control and warehouse management activities
• Assist with regular inventory counts and checks to ensure inventory records are accurate.
• Coordinate courier and delivery arrangements for documents and equipment with the sales and engineering teams.
• Track delivery status and keep relevant internal teams informed.
• Prepare, consolidate, and update daily, weekly, and other administrative or operational reports as required.
• Perform general filing and administrative duties
• Assist with ad-hoc tasks as assigned by the Manager.

What we're looking for

• Proven experience as an administrative assistant or in a similar role, preferably within a sales environment
• Excellent organisational and time management skills, with the ability to prioritise tasks and work to deadlines
• Strong communication and interpersonal skills, with the ability to liaise effectively with both internal and external stakeholders
• Proficient in the use of Microsoft Office suite, including Excel, Word, and PowerPoint
• A keen eye for detail and a proactive, problem-solving mindset
• The ability to work well in a team and contribute to a positive, collaborative work environment

About us

Taknet Systems Pte. Ltd. is a leading provider of IT solutions and services, serving clients across a range of industries. With a strong focus on innovation and customer satisfaction, we are dedicated to delivering exceptional value to our customers and fostering a collaborative, inclusive, and dynamic work culture.