Sales Administration Coordinator

Pasona Singapore Pte. Ltd.; Singapore; Sur place; SGD 36 000 - 43 000; Plein temps

Résumé du poste

Pasona Singapore Pte Ltd is seeking a detail‑oriented Sales Administration Executive to support the sales team in MacPherson. You will prepare quotations, manage orders, and coordinate with customers and internal colleagues to ensure on-time delivery.

The role requires 1–2 years in sales admin, proficiency in Excel/Outlook, and familiarity with SAP or SQL. Working hours are 9am to 6pm, with a salary up to SGD 3,500 depending on experience.

Qualifications

• Diploma or equivalent qualification.
• 1–2 years in sales administration, sales coordination, customer service, or order management.
• Experience in the semiconductor, electronics, or technology industry is a plus.
• Proficient in Microsoft Excel, Word, and Outlook; familiar with SAP/SQL processes.

Responsabilités

• Sales Administration: support quotations, reports, order summaries, and sales materials.
• Customer Order Management: process POs, SOs, order confirmations, and delivery schedules.
• Customer Coordination: update customers and distributors on status, pricing, and docs.
• Internal Coordination: work with sales, logistics, finance, planning for on-time delivery.
• Quotation & Pricing Support: prepare quotes and maintain pricing records.
• Inventory & Delivery Follow-up: monitor stock, shipments, and delays.
• Documentation & Data Management: maintain customer data and sales records in SAP/SQL.
• Sales Reporting: generate periodic sales and delivery reports.
• After-Sales Support: assist with complaints, enquiries, returns; coordinate internally.
• Office Administration: handle general admin, stationery, pantry supplies.
• Travel Arrangements: arrange business travel for staff and visitors.
• Administrative Records: maintain filing and service agreements.
• Other Duties: perform additional sales/administrative tasks as needed.

Connaissances

Microsoft Excel

Microsoft Word

Microsoft Outlook

Communication & coordination

Attention to detail

Formation

Diploma or equivalent

Outils

SAP

SQL

Description du poste

Job ID: 20476

• Location: MacPherson

• Working hours: 9am to 6pm

• Salary: up to $3,500 (Depending on experiences)

Job Description

• Sales Administration: Provide daily administrative support to the sales team, including preparation of quotations, sales reports, order summaries, customer-related documents, and other sales support materials.

• Customer Order Management: Process, monitor, and follow up on customer purchase orders (POs), sales orders, order confirmations, delivery schedules, and related documentation to ensure accuracy and timely fulfilment.

• Customer Coordination: Communicate with customers and distributors regarding order status, product availability, delivery schedules, pricing, documentation, and other sales-related enquiries.

• Internal Coordination: Coordinate closely with sales, customer service, logistics, warehouse, finance, planning, and other relevant departments to support smooth order fulfilment and on-time delivery.

• Quotation & Pricing Support: Prepare quotations, maintain pricing records, coordinate internal pricing approvals, and ensure quotations are issued in accordance with company requirements and policies.

• Inventory & Delivery Follow-up: Monitor product availability, shipment schedules, backorders, and delivery status, and promptly communicate any potential delays or issues to the relevant parties.

• Documentation & Data Management: Maintain accurate and up-to-date customer information, sales records, product data, order documentation, and related information in SAP, SQL, or other company systems.

• Sales Reporting: Prepare periodic sales reports, order status reports, delivery reports, and other operational reports for management review.

• After-Sales Support: Assist in handling customer complaints, delivery discrepancies, invoice enquiries, returns, and other sales-related issues by coordinating with the appropriate internal departments.

• Office Administration: Manage day-to-day office administrative matters, including purchasing and maintaining adequate stock of stationery, pantry supplies, office equipment, and other office necessities.

• Travel Arrangements: Coordinate business travel arrangements, including flight bookings, hotel reservations, transportation, travel schedules, and related administrative arrangements for employees and visitors.

• Administrative Records: Maintain proper filing, office records, administrative documents, service agreements, invoices, and other relevant documentation.

• Other Duties: Perform any other sales, administrative, or operational duties as assigned by management from time to time.

Job Requirement

• Diploma or equivalent qualification or a related discipline.

• 1–2 years of experience in sales administration, sales coordination, customer service, or order management.

• Experience in the semiconductor, electronics, or technology industry will be an advantage.

• Familiarity with customer purchase orders, sales orders, quotations, delivery coordination, and invoicing processes.

• Proficient in Microsoft Excel, Word, and Outlook.

• Experience using SQL systems such as SAP.

• Good communication and coordination skills, with the ability to liaise effectively with customers and internal stakeholders.

• Strong attention to detail, accuracy, and organisational skills.

• Able to manage multiple tasks, prioritise deadlines, and work independently in a fast-paced environment.

• A responsible, service-oriented, and team-focused attitude.

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135