Sales Admin Coordinator

EuroTec Water Pte Ltd; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

EuroTec Water Pte Ltd in Singapore is seeking a proactive Sales Admin Coordinator to support sales, logistics, accounting, and office operations. You will prepare quotations and invoices, process orders, and maintain accurate records for customers and internal teams.

You will liaise with freight forwarders, factories, and suppliers to ensure timely deliveries, assist with month-end reporting, and provide general administrative support.

Qualifications

• Minimum ITE or Diploma in administration, Sales, Accounting, Logistics, or related field.
• Fresh graduates are encouraged to apply.
• MUST BE fluent in both written and spoken English and Mandarin.
• Basic knowledge of accounting and administrative procedures.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Strong organizational skills and attention to detail.

Responsibilities

• Prepare quotations for products and services and maintain accurate quotation records.
• Assist in order processing and sales documentation.
• Maintain customer and sales-related records in an organized manner.
• Perform monthly accounting and bookkeeping duties.
• Prepare invoices, payment records, and supporting accounting documents.
• Monitor accounts receivable and accounts payable.
• Assist with month-end financial reporting and reconciliation.
• Coordinate shipments and deliveries with freight forwarders and logistics providers.
• Prepare and maintain shipping and logistics documentation.
• Coordinate with factories for shipment arrangements and production schedules.
• Resolve shipment and delivery issues; support product inquiries and availability.
• Provide general office administration and facilities maintenance.

Education

ITE or Diploma in administration, Sales, Accounting, Logistics

Tools

Excel

Word

Outlook

Job description

We are seeking a proactive and detail-oriented Sales Admin Coordinator to support sales, administrative, logistics, and accounting functions within the company. The successful candidate will be responsible for preparing quotations and invoices, coordinating shipments, managing office administration matters, and providing support to both internal teams and external stakeholders.

Key Responsibilities

• Prepare quotations for products and services and maintain accurate quotation records.
• Assist in order processing and sales documentation.
• Maintain customer and sales-related records in an organized manner.

Accounting & Finance

• Perform monthly accounting and bookkeeping duties.
• Prepare invoices, payment records, and supporting accounting documents.
• Monitor accounts receivable and accounts payable.
• Assist with month-end financial reporting and reconciliation.

Logistics Coordination

• Liaise with freight forwarders and logistics service providers to coordinate shipments and deliveries.
• Monitor shipment schedules and ensure timely delivery of goods.
• Prepare and maintain shipping and logistics documentation.

Supplier & Factory Coordination

• Coordinate with factories for shipment arrangements.
• Following up on production and delivery schedules to ensure customer requirements are met.
• Resolve shipment and delivery issues when necessary.

Product Coordination

• Work closely with the Product Manager on product-related enquiries.
• Support customers and internal teams by obtaining product information, specifications, pricing, and availability.

Office Administration

• Manage general office administration duties and facility maintenance.
• Coordinate office equipment servicing and maintenance requirements.

Requirements

• Minimum ITE or Diploma in administration, Sales, Accounting, Logistics, or a related field.
• Fresh graduates are encouraged to apply.
• MUST BE fluent in both written and spoken English and Mandarin.
• Basic knowledge of accounting and administrative procedures.
• Good communication and coordination skills.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Strong organizational skills and attention to detail.
• Ability to multitask and work independently in a fast-paced environment.
• Positive attitude, willingness to learn, and a strong sense of responsibility.
• PR and work permit applicants are welcomed to apply.
• To be office based in Singapore.

Preferred Attributes

• Experience in sales administration, logistics coordination, or bookkeeping is an added advantage.
• Customer-oriented with excellent problem-solving skills.

Reporting To

• Managing Director
• Work closely with Product Manager, factory representatives, forwarders, customers, and service providers.