Sales & Admin assistant

KOSWIRE(S) PTE. LTD.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

KOSWIRE(S) PTE. LTD. Singapore is seeking a responsible Sales, Admin & Accounting Assistant to support daily operations.

The role combines sales support, administrative tasks, and basic accounting, working closely with customers, logistics partners, and our HQ in Korea. The ideal candidate has at least 1 year of relevant experience, is proficient with MS Office (Excel/Word), and communicates effectively in English and Chinese.

Qualifications

• At least 1 year of relevant experience in admin, sales support, or basic accounting.
• Proficient in MS Office, especially Excel and Word.
• Good communication skills in English and Chinese.
• Organized, proactive, and able to manage multiple tasks independently.
• Prior experience in a trading or manufacturing-related company is advantageous.

Responsibilities

• Prepare sales quotations, purchase orders, invoices, and shipping documents.
• Coordinate orders between customers, logistics providers, and HQ.
• Monitor delivery schedules and follow up with suppliers/customers.
• Maintain sales and inventory records.
• Manage filing, document control, and office supplies.
• Support audit document preparation and schedule management.
• Handle data entry for accounts payable and accounts receivable.
• Reconcile bank statements and payment records.
• Track expense claims and prepare monthly reports.

Skills

English proficiency

Chinese proficiency

Organizational skills

Multitasking

Tools

MS Office

Job description

*Working hour : Mon. - Fri. (from 8:30am to 5:30pm with flexible start/end times of ±30 minutes )

We are the Singapore branch of a Korean manufacturing company, focusing on regional sales and trading operations.

We are currently looking for a responsible and detail-oriented Sales, Admin & Accounting Assistant to support our daily operations.

This position involves a combination of sales support, administrative tasks, and basic accounting duties. You will work closely with our customers, logistics partners, and HQ in Korea.

Our Working Environment

We are a small and close-knit team with a simple and supportive working environment. This position is suitable for someone who values stability and is comfortable handling a variety of day-to-day responsibilities in a small office.

Job Responsibilities

Sales & Logistics Support

• Prepare sales quotations, purchase orders, invoices, and shipping documents

• Coordinate orders between customers, logistics providers, and Korean HQ

• Monitor delivery schedules and follow up with suppliers/customers

• Maintain sales and inventory records

Administrative Duties

• Manage filing, document control, and office supplies

• Support internal and external audit document preparation

• Assist with email and schedule management

Accounting Support

• Handle data entry for accounts payable (AP) and accounts receivable (AR)

• Reconcile bank statements and payment records

• Track expense claims and prepare monthly reports

• Liaise with external accounting firm and auditors if required

Requirements

• At least 1 year of relevant experience in admin, sales support, or basic accounting

• Proficient in MS Office, especially Excel and Word

• Good communication skills in English and Chinese

• Organized, proactive, and able to manage multiple tasks independently

• Prior experience in a trading or manufacturing-related company is advantageous