Junior Sales Admin Coordinator

RICHDALE INTERNATIONAL EXECUTIVE SEARCH PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

RICHDALE INTERNATIONAL EXECUTIVE SEARCH PTE. LTD. in Singapore is seeking a proactive Junior Sales Admin Coordinator to support sales, administrative, logistics, and accounting functions.

You will prepare quotations and invoices and coordinate shipments, supporting internal teams and external stakeholders. Applicants should have ITE or Diploma in administration, sales, accounting, or logistics, with fluency in English and Mandarin, good communication, and strong organizational skills.

Qualifications

• ITE or Diploma in administration, Sales, Accounting, Logistics, or related field.
• Fresh graduates are encouraged to apply.
• Fluent in English and Mandarin.
• Basic knowledge of accounting and administrative procedures.
• Good communication and coordination skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Prepare quotations for products and services and maintain records.
• Assist in order processing and sales documentation.
• Maintain customer and sales records in an organized manner.
• Perform monthly accounting and bookkeeping duties.

Skills

Quotations

Invoices

Order processing

Logistics coordination

Accounting

MS Office

Communication

Multitask

Education

ITE or Diploma in Administration/Sales/Accounting/Logistics

Tools

Microsoft Office

Job description

Job Summary:

We are seeking a proactive and detail-oriented Junior Sales Admin Coordinator to support sales, administrative, logistics, and accounting functions within the company. The successful candidate will be responsible for preparing quotations and invoices, coordinating shipments, managing office administration matters, and providing support to both internal teams and external stakeholders.

Key Responsibilities:

• You need to prepare quotations for products and services and maintain accurate quotation records.
• Able to assist in order processing and sales documentation.
• You need to maintain customer and sales-related records in an organized manner.
• Able to perform monthly accounting and bookkeeping duties.
• You need to prepare invoices, payment records, and supporting accounting document.
• Monitor accounts receivable and accounts payable.
• Able to assist with month-end financial reporting and reconciliation.
• You need to liaise with freight forwarders and logistics service providers to coordinate shipments and deliveries.
• You need to monitor shipment schedules and ensure timely delivery of goods.
• Prepare and maintain shipping and logistics documentation.
• Able to coordinate with factories for shipment arrangements.
• Following up on production and delivery schedules to ensure customer requirements are met.
• Resolve shipment and delivery issues when necessary.
• You need to work closely with the Product Manager on product-related enquiries.
• Able to support customers and internal teams by obtaining product information, specifications, pricing, and availability.
• Able to manage general office administration duties and facility maintenance.
• Coordinate office equipment servicing and maintenance requirements.

Job Requirements:

• You must have ITE or Diploma in administration, Sales, Accounting, Logistics, or a related field.
• Fresh graduates are encouraged to apply.
• You must have fluent in both written and spoken English and Mandarin.
• You must have basic knowledge of accounting and administrative procedures.
• You must have good communication and coordination skills.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Strong organizational skills and attention to detail.
• You must have ability to multitask and work independently in a fast-paced environment.
• You must have positive attitude, willingness to learn, and a strong sense of responsibility.
• Experience in sales administration, logistics coordination, or bookkeeping is an added advantage.
• Customer-oriented with excellent problem-solving skills.