Sales & Admin Coordinator

LUXX NEWHOUSE PTE LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

LUXX NEWHOUSE PTE LTD is seeking a Sales & Admin Coordinator in Singapore to provide sales coordination and administrative support to the Sales and Operations teams. You will process customer orders in the ERP system, coordinate schedules, and prepare essential sales and operation documents.

The role requires 2–3 years of relevant experience, proficiency in English and Mandarin, and strong Excel/ERP skills. Relocation to 30 Kranji Loop TimMac by Sep 2026 is noted.

Qualifications

• Diploma or equivalent in Business Administration, Sales Administration, Office Administration or related field.
• Experience in sales coordination, sales administration or office administration (2–3 years).
• ERP experience and order processing is an advantage.
• Proficient in Microsoft Office, especially Excel.
• Able to multitask, prioritise, and meet deadlines.
• Proactive, responsible and able to work independently.
• Experience in construction/engineering industry is a plus.
• English and Mandarin proficiency (spoken and written).

Responsibilities

• Process customers orders accurately into the ERP system.
• Coordinate schedules with Sales & Operations and other requirements.
• Monitor order status and follow up for timely fulfilment.
• Maintain and update customer databases and sales records.
• Prepare work orders, sales orders and related documents.
• Ensure documents are accurate and properly filed.
• Assist with sales reports, data entry, and sales administration duties.
• Manage daily office administration, facilities, and general workflows.
• Coordinate office maintenance and services.
• Maintain records and provide general administrative support.
• Coordinate procurement of office supplies and stock items.
• Monitor inventory levels and reorder as needed.
• Coordinate with suppliers, obtain quotes, and follow up on deliveries and orders.

Skills

Order processing

ERP familiarity

Multitasking

Independent working

English & Mandarin

Education

Diploma in Business/Office Admin

Tools

Microsoft Office (Excel)

ERP systems

Job description

We are looking for Sales & Admin Coordinator to provide sales coordination and administrative support to the Sales and Operations teams.

The successful candidate will be responsible for processing customer orders, coordinating schedule, preparing sales and operational documentation, maintain customer and sales records and supporting the day-to-day administration and procurement activities of the company.

Key Responsibilities:

• Process customers order accurately into the ERP system.
• Coordinate schedules and order requirements with Sales & Operations.
• Coordinate schedules and other requirements with Sales and Operations.
• Monitor order status and follow up to ensure timely fulfilment.
• Maintain and update customer databases and sales records.
• Prepare work orders, sales orders and other related documents.
• Ensure documents are accurate complete and properly filed.
• Assist with sales reports, data entry and other sales administration duties.
• Manage daily office administration, facilities and general administrative workflows.
• Coordinate office maintenance, services and other administrative matters.
• Maintain proper records and provide general administrative support.
• Coordinate procurement of office supplies, stationery, pantry items and other general office requirements.
• Monitor office supply inventory and maintain appropriate stock levels.
• Coordinate with suppliers, obtain quotations and follow up on deliveries and outstanding orders.

Requirements:

• Diploma or equivalent qualification in Business Administration, Sales Administration, Office Administration or a related field.
• Minimum 2-3 years of relevant experience in sales coordination, sales administration or office administration.
• Experience with ERP systems and order processing will be an advantage.
• Proficient in Microsoft Office, particularly Excel.
• Able to multitask, priorities work and meet deadlines.
• Proactive, responsible and able to work independently.
• Experience in the construction, engineering or related industry will be an advantage.
• Proficiency in English and Chinese (Mandarin), both spoken and written, with the ability to communicate effectively with Chinese-speaking counterparties and business partners.

Our office is currently located at Sungei Kadut (near Kranji/Yew Tee MRT). However, we are relocating our company to 30 Kranji Loop TimMac @Kranji Singapore 739570 in September 2026.

Only shortlisted candidates will be notified.