Sales Admin

Reeracoen Singapore Pte Ltd; Singapore; On-site; SGD 33,000 - 45,000; Full time

Benefits offered by this job

AWS

Performance bonus

Annual leave 14-21 days

Medical & dental allowance

Job summary

Reeracoen Singapore Pte Ltd is seeking a Sales Admin (Japanese Speaking) to support the Sales Department in Singapore. You will handle enquiries, quotations, orders, and documentation, coordinating with internal teams to ensure accurate records and timely responses.

The role requires JLPT N2 level Japanese, a bachelor’s degree, and at least two years in sales administration within manufacturing. Proficiency in Word/Excel and strong organizational skills are essential.

Qualifications

• Bachelor’s degree in a relevant field.
• Minimum 2 years of sales administration experience in manufacturing.
• Proficiency in Japanese at JLPT N2 level or equivalent.
• Proficiency in Microsoft Office applications, particularly Word and Excel, for quotations and records.
• Strong organisational and coordination skills to manage inquiries and orders.

Responsibilities

• Register customer enquiries and maintain accurate customer information and sales records.
• Prepare standard quotations, order documentation, correspondence, and reports using approved information.
• Track quotations, orders, deliveries, and invoices and follow up as needed.
• Coordinate flow of documents among Sales, Technical, Accounting, HR, customers and suppliers.
• Update price lists, product information, customer databases and related records.
• Arrange meetings, travel, presentations and file meeting minutes as assigned.
• Respond to routine customer requests and escalate matters as needed.
• Handle 24/7 emergency enquiries during weekly duty roster and raise to appropriate personnel.

Skills

Japanese (JLPT N2)

MS Word & Excel

Organisational skills

Education

Bachelor’s degree in a relevant field

Tools

MS Word

MS Excel

Job description

Sales Admin (Japanese Speaking) (Ref: 37867)

Salary: S$3,000 - S$4,000

Our client is a Japanese engineering company specialising in the marine industry. They are seeking a Sales Administrator to join their organisation.

This position provides administrative and documentation support to the Sales Department, ensuring that customer enquiries, quotations, orders, records, and internal coordination are handled accurately and promptly.

Responsibilities

• Register customer enquiries and maintain accurate customer information and sales records.
• Prepare standard quotations, order documentation, correspondence, and reports using approved information.
• Track the status of quotations, orders, deliveries, and invoices, and carry out the necessary follow-up.
• Coordinate the flow of documents and information among the Sales, Technical, Accounting and HR departments, as well as customers and suppliers.
• Update and maintain price lists, product information, customer databases, and related records.
• Arrange meetings, business travel, and presentations, and prepare and file meeting minutes as assigned.
• Respond to routine customer requests and elevate commercial or technical matters to the appropriate personnel.
• Handle customer telephone enquiries politely and professionally during office hours. When assigned to the weekly rotating duty roster, respond to 24/7 emergency enquiries, accurately verify and record the relevant details, and promptly raise them to the appropriate personnel.

What you will receive

• AWS
• Variable bonus, subject to company and individual performance
• Annual leave: 14 days, increasing up to a maximum of 21 days
• Medical leave: 14 days
• Medical and dental allowance

Requirements & Preferences

• Bachelor’s degree in a relevant field.
• Minimum of 2 years of sales administration experience within the manufacturing industry.
• Proficiency in Japanese at JLPT N2 level or equivalent to communicate effectively with the Japanese headquarters.
• Proficiency in Microsoft Office applications, particularly Word and Excel, for preparing quotations, reports, and maintaining sales records.
• Strong organisational and coordination skills, with the ability to manage documentation and follow up on multiple enquiries and orders accurately.

We regret that only shortlisted candidates will be notified.