Admin (Japanese Speaking)

Ideals Recruitment Pte Ltd; Singapore; On-site; SGD 39,000 - 48,000; Full time

Job summary

Well-established Company in Singapore seeks a detail-oriented administrator to support daily operations. You will communicate with Japan HQ in Japanese and English, translate routine documents, and prepare reports and materials for meetings.

Based in Commonwealth, the role requires a Diploma and 2–3 years of admin experience, with strong document control skills. Fluency in Japanese is essential to liaise effectively with HQ.

Qualifications

• Diploma or equivalent qualification in Business Administration, Management, or a related discipline.
• 2–3 years of administrative or coordination experience preferred.
• Experience in document control, reporting or corporate administration is preferred.
• Good spoken and written Japanese required to communicate with Japan HQ.

Responsibilities

• Communicate with Japan HQ in Japanese and English on administrative and documentation matters.
• Translate and review routine documents, emails, forms, and instructions for accurate communication between Singapore office and HQ.
• Provide general administrative support, including reports, presentations, meeting materials, records, and correspondence.
• Coordinate meetings and internal administrative matters, including scheduling, documentation, minutes, and follow-ups with stakeholders.
• Maintain proper document control, records, databases, and filing systems; support ad-hoc projects and other duties from management or HQ.

Skills

Japanese language

English language

Education

Diploma in Business Administration

Tools

Document control software

Reporting tools

Job description

Well-established Company

Salary package: $3500 - $4300

Working Day: Mon to Fri | 8.30am - 5.30pm

Work Location: Commonwealth

Good spoken and written Japanese

• Communicate with Japan HQ in Japanese and English on administrative and documentation matters.
• Translate and review routine documents, emails, forms, and instructions to ensure accurate communication between the Singapore office and HQ.
• Provide general administrative support, including preparing reports, presentations, meeting materials, records, and correspondence.
• Coordinate meetings and internal administrative matters, including scheduling, documentation, minutes, and follow-ups with stakeholders
• Maintain proper document control, records, databases, and filing systems while supporting ad-hoc projects and other duties assigned by management or HQ.

Requirement:

• Diploma or equivalent qualification in Business Administration, Management, or a related discipline.
• Minimum 2–3 years of administrative or coordination experience preferred.
• Experience in document control, reporting or corporate administration is preferred.
• Good spoken and written Japanese is required to communicate effectively with Japan HQ.

Only shortlisted candidates will be contacted.

EA License No: 14C7121

Registration No: R21100636

Sit Gim Yeow, Clarence