Records Administrative Assistant (Novena)

Seacare Manpower Services Pte Ltd; Singapore; On-site; SGD 20,000 - 27,000; Full time

Job summary

Seacare Manpower Services Pte Ltd in Singapore seeks an Administrative Records Clerk to appraise, review, and prepare files for scanning and digitisation. You will verify digitised files and support daily registry operations, including retrieving documents for collection.

The role requires a Diploma in a relevant discipline, strong Excel skills, good English, and meticulous attention to detail. 42 working hours per week on a 9-month contract.

Qualifications

• Diploma in a relevant discipline (records appraisal).
• Proficient in Microsoft Office, especially Excel.
• Able to manage and organise information using spreadsheets and Office apps.
• Good command of English.
• Meticulous with strong attention to detail.

Responsibilities

• Appraise and review files and records.
• Prepare files and leasing agreements for scanning and digitisation.
• Verify scanned files for completeness and accuracy.
• Support daily registry operations, including retrieving documents for collection.
• Conduct periodic checks of registry mail and remove designated documents before storage.
• Verify that digitised files have been uploaded into the electronic records management system.
• Upload digitised files into the electronic records system.
• Perform other administrative duties as assigned.

Skills

Attention to detail

Organisational skills

English proficiency

Communication

Education

Diploma in Records/Archives

Tools

Microsoft Excel

Microsoft Word

Office Suite

Job description

Job Responsibilities

• Appraise and review files and records.
• Prepare files and leasing agreements for scanning and digitisation.
• Verify scanned files for completeness and accuracy.
• Support daily registry operations, including retrieving documents for collection.
• Conduct periodic checks of registry mail and remove designated documents before storage.
• Verify that digitised files have been uploaded into the electronic records management system.
• Upload digitised files into the electronic records system.
• Perform other administrative duties as assigned.

Job Requirements

• Minimum Diploma in a relevant discipline for records appraisal.
• Proficient in Microsoft Office, particularly Excel.
• Able to manage and organise information using spreadsheets and other Office applications.
• Good command of English.
• Meticulous with good attention to detail.

Duration/Working Hours:

9 months (Immediate till Jun 2027)

42 working hours per week

** We regret to inform only shortlisted candidate will be notified.