Admin Assistant (Records Management)

BGC Group Pte Ltd; Singapore; On-site; SGD 12,000 - 21,000; Full time

Job summary

The Admin Assistant (Records Management) role in Singapore requires meticulous attention to detail and hands-on involvement in digitisation and daily records maintenance for both digital and physical files.

You will perform quality checks, verify records against digitised files, and support registry and general administrative tasks while ensuring accuracy and timely processing in a fast-paced environment.

Qualifications

• Minimum GCE ‘O’ Level qualification.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Good written and spoken English.

Responsibilities

• Prepare and maintain records required for document digitisation activities.
• Conduct quality checks on digitised documents to ensure records are complete and properly captured.
• Verify electronic records against digitised files and supporting document lists.
• Identify records that may require re-digitisation due to missing documents, incomplete files, or poor image quality.
• Assist with the organisation, verification, and maintenance of records and documents.
• Support general registry and records administration duties.
• Perform other administrative tasks related to daily operations when required.

Skills

GCE O-Level

Microsoft Excel

Microsoft Office

Education

GCE O-Level

Tools

Microsoft Office

Job description

Admin Assistant (Records Management)

Job Details

• Employment Type: Immediate to end September 2027
• Working Hours: 8.30am – 6.00pm (Monday to Thursday), 8.30am - 5.30pm (Friday)
• Nearest MRT Station: Novena MRT
• Salary: Up to $15 per hour

This role is suitable for candidates who are comfortable handling records, checking documents for accuracy, and supporting general administrative operations. You will be involved in both digitisation-related work and the day-to-day maintenance of physical and electronic records.

Key Responsibilities

• Prepare and maintain records required for document digitisation activities.
• Conduct quality checks on digitised documents to ensure records are complete and properly captured.
• Verify electronic records against digitised files and supporting document lists.
• Identify records that may require re-digitisation due to missing documents, incomplete files, or poor image quality.
• Assist with the organisation, verification, and maintenance of records and documents.
• Support general registry and records administration duties.
• Perform other administrative tasks related to daily operations when required.

Requirements / Preferred Qualifications

• Minimum GCE ‘O’ Level qualification.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Comfortable working with documents, records, and data verification.
• Good attention to detail and able to identify discrepancies or missing information.
• Good written and spoken English.
• Able to carry out routine administrative and checking tasks accurately.
• Candidates who are able to commence work within a short notice period will be advantageous.

SABZ | JO-2609-29401

BGC Group Pte Ltd- Outsourcing Division

EA Licence No. 05C3053

Successful applicants will be employed by BGC Group and assigned to our client’s project under a contract arrangement.