Receptionist |School |Ang mo kio

WSH Experts Pte Ltd; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

WSH Experts Pte Ltd is seeking a Front Desk/General Office Assistant to maintain a neat reception area, greet visitors, take messages, and route inquiries to the right staff. Professional communication and multi-tasking are essential.

You will assist with sickbay duties, mail handling, records, and supplies, and support administrative tasks, document distribution, and scheduling. The role requires adaptability and teamwork.

Responsibilities

• Greet visitors professionally and direct them to appropriate staff members or locations.
• Attend to unwell students by assisting to the sickbay, providing basic care, and maintaining records.
• Handle incoming/outgoing mails and disseminate documents to students/parents
• Maintain and issue letters or certificates for student-related matters
• Manage records of lost and found items, spare uniforms, and cash found
• Assist with updating staff contact lists and movement charts for display
• Support administrative staff during peak periods
• Perform additional duties as assigned by Admin Manager and School Leaders

Job description

Job Description

Front Desk – General Office Duties:

Maintain a neat and organised reception or counter service area

Greet and assist all visitors (including students, parents, staff, guests,

and suppliers) professionally, whether in person or over the

phone.Take accurate messages and direct individuals to the

appropriate staff members or locations as necessary.

Attend to sick or injured students by:

o Assisting unwell student to the sickbay,

o Providing basic care and supervision,

o Maintaining sickbay cleanliness and student injury records,

o Processing early dismissals for unwell students, and

o Contacting parents or guardians when required.

Manage the recordings of lost and found items, spare uniforms, and

record cash found.

Handle incoming/outgoing mails and assist with dissemination of

documents to students/parents

Maintain proper record of key issuance to students and contractors

Administrative and Operational Support:

Update and maintain staff contact list and movement chart for

dissemination and to be displayed outside HOD and Staff Rooms.

Assist with updating of pigeonholes in the General Office and outside

HOD and Staff Rooms on a monthly basis.

Assist to prepare and issue letters or certificates for student-related

matters

• Notify teachers of their relief duties during school term
• Print and issue

name tags for teachers/visitors

Some knowledge and adherence to emergency protocols.

Support administrative staff during peak periods

Other duties such as track bus bookings, booking of facilities,

photocopying, filing, scanning, data-entry, etc. whenever assigned.

The job scope will be reviewed periodically as part of overall resource

planning and deployment. Additional duties may be assigned by the

Admin Manager and School Leaders as necessary. The deployed

personnel must be adaptable, willing to multi-task, and able to work

both independently and as part of a team.