Administrative Assistant / Reception

ALPHA ENGINERRING AND CONSULTANT PTE LTD; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

ALPHA ENGINERRING AND CONSULTANT PTE LTD is seeking an organised school office assistant to support daily reception duties at the General Office. The role involves greeting walk-in customers and coordinating with staff.

You will manage mail, accept goods, handle calls, issue stationery, track attendance, and support urgent administrative tasks including form submissions and latecomer procedures. On-site presence in Singapore is required.

Responsibilities

• Front desk duties: attend to walk-in customers (parents, visitors, partners, teachers, staff, students) professionally and friendly.
• Accept goods on behalf of staff and coordinate to ensure receipt of items.
• Handle incoming calls professionally and answer within 3 rings.
• Issue stationery and loan items and guide users on the appropriate forms to use.
• Notify General Office when stationery and first aid supplies in the Sick Bay need replenishment.
• Administer basic first aid to students in the Sick Bay and issue excuse chits for early dismissal.
• Manage lost and found items and keep them recorded, labeled, and organized.
• Handle data entry and verify completeness of forms and MOE FAS / leave application submissions.
• Update latecomer details in Google form, issue slips, and maintain attendance; notify OM of CWO.
• Manage parents’ appointments for Parents-Teachers Meetings.
• Support Discipline Master in safekeeping Ezlink cards/handphones for latecomers/students.

Job description

• Front desk duties include attending to the needs of walk-in customers (such as parents, visitors, partners, teachers, staff, and students) in a professional, prompt and friendly manner.
• Accept goods on behalf of staff and coordinate with them to ensure receipt of the items.
• Handle incoming calls professionally and ensure they are answered within 3 rings.
• Issue stationery and loan items and provide guidance to users on the appropriate forms to use.
• Notify the General Office when stationery and first aid supplies in the Sick Bay need replenishment.
• Administer basic first aid to injured or ill students in the Sick Bay and issue excuse chits for students who need to leave school early.
• Manage lost and found items, ensuring they are promptly recorded, labeled, and organized in a timely manner.
• Handle administrative duties such as data entry, verify and check on completeness of forms and documents submission such as MOE FAS application forms and leave application forms.
• Handle the latecomers by updating the late coming details at the google form, issuing latecomer's slip, daily updating of students 'attendance and notifying OM on students issued with Corrective Work Order.
• Manage parents’ appointments for key personnel during Parents-Teachers Meetings.
• Support Discipline Master in the safekeeping of Ezlink cards/ handphone for latecomers/students.