Receptionist |School |Tampines

WSH Experts Pte Ltd; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

WSH Experts Pte Ltd in Singapore is seeking an attentive Administrative Assistant to support the General Office Reception at the school, ensuring smooth daily operations.

You will handle calls, walk-ins and enquiries from parents, students and the public, provide first level assistance to students, manage stock, prepare documents, receive mail, and keep the reception area tidy. The role includes ad hoc duties as assigned by the School.

Responsibilities

• Provide administrative support (including reception duties) for the smooth and effective operations of the school’s General Office Reception.
• Handle phone calls, walk-ins and general enquiries from parents, students and members of the public.
• Provide first level assistance to walk-in students’ needs including sick and injured students. Escalate serious cases or those requiring professional medical care to other colleagues in the office immediately. Relay parents’ messages and concerns from phone calls or walk-in visits to the relevant teachers.
• Manage office stock of stationery, pantry items and first aid supplies.
• Assist in the counting and sorting/ distribution of brochures or leaflets / items to teachers and students.
• Maintain the forms in General Office (ensure forms are current and replenish timely).
• Maintain tidiness of the reception area at all times.
• Prepare correspondence and documents
• Receive and sort mail and deliveries.
• Any other adhoc duties assigned by the School.

Job description

Job Description

The Services required are set out as follows:

Provide administrative support (including reception duties) for the smooth and effective operations of the school’s General Office Reception.

Handle phone calls, walk-ins and general enquiries from parents, students and members of the public.

Provide first level assistance to walk-in students’ needs including sick and injured students. Escalate serious cases or those requiring professional medical care to other colleagues in the office immediately. Relay parents’ messages and concerns from phone calls or walk-in visits to the relevant teachersManage office stock of stationery, pantry items and first aid supplies.

Assist in the counting and sorting/ distribution of brochures or leaflets / items to teachers and students.

Maintain the forms in General Office (ensure forms are current and replenish timely).

Maintain tidiness of the reception area at all times.

Prepare correspondence and documents

Receive and sort mail and deliveries.

Any other adhoc duties assigned by the School.